Company name
Karr Tuttle Campbell
Location
Seattle, WA, United States
Employment Type
Full-Time
Industry
Legal
Posted on
May 18, 2023
Profile
Position:
Facilities & Office Service Lead
Location
: Seattle, WA
Full Time
Karr Tuttle Campbell, a Northwest law firm founded in 1904, seeks an experienced Facilities & Office Service Lead to join our team-oriented administrative staff.
Job Description
The ideal candidate will have a minimum of 3 years of supervisory and office support experience. Law firm experience is ideal. Candidate must have a great attitude, will be a team player, have a proactive work ethic, excellent oral and written communication skills, will be proficient in drafting, proof-reading, and data entry, and will be detail oriented. Candidate should be familiar with a broad range of office support skills. This position is 100% in person.
This position both performs and supervises the following:
Essential Job Duties
Supervise other support staff, firm and office service areas, conference rooms, copy machine projects, incoming and outgoing faxes, general facility tasks, and supply inventory
Managing the workflow and training for Office Support Staff
Arranges maintenance service and repairs in multiple areas which include but are not limited to firm copy machines, plumbing, painting, electrical services to the organization’s facilities
Copy/Reproduction – Reproduction of legal documents (photocopying, printing, and scanning); handling of such documents as requested (for example, placing documents into notebooks and/or numbering); maintain copy machines
Processing of Mail / Faxes – Incoming and outgoing mail, overnight deliveries; receipt and delivery of faxes
Conference Rooms – Set up conference rooms; stock with supplies
Office Moves – Move boxes, files and assist with furniture moves; must have the ability to lift up to 50 pounds
Assists with Records Management & offsite storage
Reception Coverage Backup– Answer the phones and close phones; greet and assist clients
Filing – Support secretaries and paralegals with filing and various projects
Mailings – Assist marketing department with large mailing projects; some research may be requested
Assists with firm-wide events
Accounting Related Projects – Help with mailing and scanning of statements; photocopying & scanning checks; other accounting tasks
Ensuring that the daily and weekly walk around is performed to quality check maintenance of office standards
Meetings with Management and all-department meetings
Head Floor Warden – Coordinates fire drills and various training
Other duties as assigned
Skills
Computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook and PowerPoint, Adobe and Mimecast. Must possess excellent written and oral communication skills, including grammar, spelling and punctuation. Strong phone etiquette, attention to detail and follow-through skills are required. Must be highly organized, self-motivated, and able to successfully multi-task and meet set deadlines. Strong customer service, ability to be flexible and work effectively as part of a team is required.
Prestigious law firm provides great environment and working atmosphere. The salary range for this position is from $57,500 – $68,000 DOE. We offer comprehensive benefits which include medical, dental, vision, life, AD&D, long-term disability, transportation subsidy, 401(k) plan, paid holidays, and generous paid-time off. We have a great work environment and stability. Employees are recognized and rewarded for their achievements through annual performance evaluations and salary reviews. Qualified individuals should submit a cover letter and resume in PDF format outlining their qualifications to Marguerite Sandico, Director of Human Resources, Karr Tuttle Campbell, 701 Fifth Avenue, Suite 3300, Seattle, WA 98104 or to
moc.elttutrrak
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@rh
. All inquiries are confidential.
Karr Tuttle Campbell is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, protected veterans, marital status, sexual orientation, gender identity, disability or any other category prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities and termination.
Company info
Karr Tuttle Campbell
Phone : 206-223-1313
Website : https://www.karrtuttle.com/