Cash Receipts Accounting Assistant

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Cash Receipts Accounting Assistant
The candidate will serve as an information resource for all offices relating to cash inquiries, training, and operations. Together with the team, apply cash to invoices or cash accounts from paper and electronic checks, credit cards, ACHs, and wires daily, reconciling these entries to the bank and credit card statement totals in the depository account. Assist team with entering all write-offs, internal cash applications, reversal/re-books, and refunds of client funds in the general cash account. Contribute to the unallocated cash receipts process and ensure the timely resolution of client funds. Run periodic reports, as requested, and distribute them to clients, lawyers, and paralegals. Reconcile daily and monthly cash activity with GL Accountants. Research attorney and client requests regarding payment applications and special client projects. Resolve work-in-progress credits and accounts payable voided or refunded disbursements. Request approvals for invoice reversals and wires/check requests for refunds of duplicate invoice payments. Review daily cash receipts posting to ensure accuracy and confirm all required documents are properly scanned. Recognize when escalation is necessary and assist the cash receipts team in resolving outstanding questions so that cash is applied timely and accurately. Provide management with the monthly unallocated report, bi-annual GBNF reports, daily cash reports, and monthly cash GL balance report. Make recommendations to management for process improvement ideas and assist with implementing approved ideas. Assist manager in the research, planning, and implementation of project prioritization and process improvements. Provide cash detail reports for external and internal auditors as requested. Assist in the testing of software improvements and upgrades for the software’s cash module as needed. Complete projects, as assigned, and design and maintain management reports, as needed. Be present at work during regularly scheduled working hours and as needed in the job position, consistent with the Firm’s attendance expectations. Ability to work well in a team-oriented environment. Leadership and coaching skills preferred. Requires a bachelor’s degree in accounting, finance, or business administration or equivalent experience. Requires 2 years of experience in a similar accounting role. General knowledge of the revenue cycle is required. General knowledge of basic GAAP rules of accounting is preferred. Professional services accounting experience preferred. Law firm experience beneficial. Should have the ability to establish effective working relationships throughout the firm, express self effectively, both orally and in writing, and communicate with all levels of firm personnel; knowledge of revenue accounting principles, procedures, policies, and applications; Fluent in MS Office applications, specifically Excel, and standard computerized accounting systems; strong attention to detail; ability to apply regulations and guidelines to standard and non-standard situations; bility to work alone and on a service team with minimal supervision. Solid organization and prioritization skills.

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