Intellectual Property patent Legal Administrative Assistant

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Intellectual Property (Patent) Legal Administrative Assistant
The candidate will prepare draft client correspondence, agreements and pleadings. Prepare reporting letters to clients and foreign associates for incoming/outgoing actions. Research and review files, databases and other resources to obtain information. Enter timekeepers' time entries and assist with identifying billable matters. Proofread for spelling, punctuation and grammar. Review docket and other communications and organize deadlines. Effectively prioritize daily workload based on available time and deadlines. Assist timekeepers with managing priorities, deadlines and docket. Organize and maintain files and assist timekeepers with organizing projects. Assist the accounting department with payment of foreign associate invoices and client collections. Take an interest in client matters and gain background knowledge about clients and their businesses. Take a lead on preparing letters, responses and other administrative duties. Serve as administrative assistant backup for other assigned timekeepers as needed. Perform Internet research. When requested, monitor timekeepers' e-mail, regular mail and/or voicemail. Arrange for appropriate responses. Report responses/status of items to timekeepers. Analyze and identify resources to increase efficiency and add value to the services we provide.

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