Program Coordinator - State Services Division NCSL Denver CO

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Posted: April 21, 2022

| Application Deadline:

May 5, 2022

Title

Program Coordinator

States Services Division

National Conference of State Legislatures

Denver

SALARY

: $3,898/month

About NCSL

Are you ready to join an organization with an extraordinary mission? The National Conference of State Legislatures offers careers where you can use your skills, knowledge and experience to truly make a difference. NCSL’s mission is purposeful: strengthening the legislative institution. From informing effective policies and promoting communication among state legislatures to ensuring states have a strong, cohesive voice in the federal system, our team works in service of legislatures. And, with a commitment to constantly innovating all resources and services to meet the evolving needs of members, NCSL has earned the reputation as the nation’s most trusted bipartisan membership organization for legislators and legislative staff. Our success serving NCSL members relies on our team of passionate, dedicated professionals who work diligently to strengthen the legislative institution. Join our team and contribute to this unique, essential mission.

Position Overview

This position coordinates administrative duties and responsibilities to support program operations. A Program Coordinator independently performs general office and program support, event organization, travel, purchasing, expense tracking, data entry and retrieval, web content updates, and file tracking and management, with minimal supervision. Responsibilities may also include supporting budget and grant administration and expense tracking. The Program Coordinator reports to the director of the program, while also handling assigned functions from other professional project staff in the program.

Job Duties

What You Can Expect Day to Day

In this nonpartisan and nonadvocacy role, your responsibilities will include attending weekly team meetings, conducting web editing and performing association database searches and research, taking minutes of meetings, maintaining membership rosters, scheduling meetings for programming work, attending organizational trainings, processing expenses reports, document formatting and editing, preparing (printing, assembling, shipping) materials for meetings across the departments, designing flyers, and other duties as assigned.

Responsibilities and Duties

Performs a variety of clerical tasks independently for the program, including word processing, editing, creating graphics, formatting, posting, and distributing various publications.

Leads the meeting planning for the program, including invitation clearances with the Leaders Center, correspondence with our members, logistics, site planning, travel arrangements, communication with participants, virtual and on-site support functions, and expense-report processing.

Updates and coordinates the maintenance of content on NCSL.org, including assisting with the development of project databases and other collections.

Provides exemplary member service, including managing inbound and outbound communications with members.

Acts as a liaison for members, vendors, and internal and external individuals and organizations.

Promotes and supports in-person and online meetings and webinars with staff.

May compile budget and expense documents and assist in the preparation of proposals and reports, including the use of online external systems. This may include assisting the directors with budgets for grant applications in Excel.

Coordinates hiring process, including scheduling interviews and administering skills assessments.

Trains staff on organizational processes and computer applications.

Compiles, drafts and generates program or project status reports.

Performs other responsibilities as needed.

Work Environment

This position is a mostly performed in an office environment, on- or off-site, with prolonged periods of sitting at a desk and working on a computer. Team members utilize standard office equipment such as copy machines, laptops, printers, scanners and smartphones. Expand your horizons with travel opportunities to network with lawmakers and staff across the country (includes overnights and weekends by airplane). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Share Your Knowledge

This position has no direct supervisory responsibilities.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Responsibilities, expectations and activities may change at any time with or without notice.

Minimum Qualifications

High school diploma (or its equivalent) plus five years of progressively more complex administrative experience.

Proficiency in computer-based clerical duties, including Microsoft Office and other software programs; ability to learn new procedures and applications.

Expertise in communicating clearly and professionally in writing and orally and dealing discretely with sensitive information.

Experience working both independently and collaboratively as circumstances dictate.

Proficiency with simultaneously managing multiple tasks and deadlines.

Competency working under deadline pressure and adapting to changes in workloads.

Superior customer service and organizational skills with strong attention to detail.

Creative thinking and problem-solving skills.

Ability to travel by air approximately one time per year, generally for one to three nights.

Must be a Colorado resident or willing to relocate.

Benefits

NCSL provides flexible, remote work options for our employees, including the ability to telework up to four days a week. We are committed to offering a full range of other benefits for you and your eligible family members, including domestic partners.

Our outstanding benefits include low cost health, dental and vision coverage, a 401(a) retirement plan with 10% contribution after six months and full vesting, life and disability insurance, three weeks of paid vacation with five-plus years of paid full-time work experience, time off plans and paid family leave, identity theft protection, employee assistance programs, pet insurance, paid time off the volunteer, and more! Relocation assistance provided for out-of-state candidates.

To Apply

If you are a purpose-driven, dedicated professional looking to give as much as you get, apply

by May 5, 2022. Learn more about working with NCSL by visiting our careers page: https://www.ncsl.org/research/about-state-legislatures/ncsl-careers.aspx

NCSL is proud to be an equal opportunity employer and is committed to developing a diverse, dynamic team and inclusive workplace. NCSL does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by law or regulation.

We are the nation's most respected bipartisan organization providing states support, ideas, connections and a strong voice on Capitol Hill.

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National Conference Of State Legislatures
Phone : 303-364-7700
Fax : 303-364-7800
Website : http://www.ncsl.org/