Trademark Specialist

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Trademark Specialist
The candidate will manage daily dockets of assigned attorneys, working closely with timekeepers to ensure all deadlines are met daily. This includes reviewing and annotating daily dockets for the assigned timekeepers and keeping the IP Docket Specialist informed. Manage new business intakes. This includes submitting new client, matter, and pro bono intake requests, completing billing information, and tracking status. Handle phone, email, and calendars for assigned timekeepers, ensuring all details are anticipated, arranged, and well-coordinated. Prepare and file documents related to prosecution and/or maintenance of US and foreign trademarks. Draft trademark status reports for clients, draft client reporting letters when original certificates of registration are received, and mail them out after docketing and approval. Communicate with foreign associates, including foreign filing instruction letters and obtain and send copies of registration certificates or other evidence requested. Assist with pulling applications/ maintain knowledge of the status of ongoing client matters and keep up-to-date contact lists, anticipate next steps, and prepare for them in advance. Maintain accurate electronic files in accordance with firm/practice group guidelines and procedures. Assist with processing incoming/outgoing file transfers. Closeout files that have been abandoned and closed in Aderant. Promptly perform administrative tasks (i.e. expense reimbursement, business development, etc.) in InterAction, Chrome River, and other firm applications. Assist with monthly billing and provide documentation and edits. Perform other duties as assigned. Must be 3-5 years of trademark experience, preferably within a law firm or professional services environment; High School Diploma or equivalent required. College Degree preferred; solid understanding of U.S. and foreign trademark filings and prosecution procedures; technology savvy with a strong knowledge working with Microsoft Office; exceptional organizational skills with great attention to detail; familiarity with trademark prosecution procedures; Solid understanding of trademark rules of practice (37 CFR) and with some trademark clearance searching, copyrights, domain name registrations, and TTAB proceedings. Familiarity with USPTO Trademark systems (i.e. TEAS, the Assignment Branch, and the TTAB); proficiency with windows-based software applications, including Microsoft Office Suite and the firm's document management system (i.e. NetDocuments); exceptional interpersonal and communication skills, both verbal and written; strong attention to detail with the ability to navigate multiple tasks and deadlines.

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