Executive Administrative Assistant

Profile

Executive Administrative Assistant

Duties: Under general supervision, responsible for providing highly confidential and complex administrative support to General Counsel office. Responsible for providing legal research support, review, and organization of various legal documents and correspondence for review and approval. Performs highly confidential administrative duties that require broad and comprehensive knowledge of the organization’s policies and operations. Prepares, maintains, and organize confidential legal files and databases, schedules meetings, makes travel arrangements, maintains calendar, and prepares and coordinates correspondences. Researches, compiles, organizes, and prepares legal documents and forms for review and approval. Maintains, summarizes, and provides status updates of litigation files. Coordinates and manages the process for producing public records request. Coordinates with outside counsel in the production and management of discovery. Provides research assistance to general counsel and associate general counsel. Performs, coordinates, and monitors special projects to ensure maximum effectiveness and compliance. Prepare and review documents for completeness. Process completed documents as necessary. Coordinates with other departments to ensure contracts are ready for review or that they have been revised as requested. Manage contract legal review process through compiling, version management, language management, edits, rewrites, and doc compare. Assist in the preparation of electronic purchase orders and transfer of budget, as needed. Provides backup support to the Board of Trustees. Maintains and updates the college legal webpage. Travel to meetings between the College and other locations. Performs other job-related duties as assigned.

Additional Information

Ref. 0005250

Company info

Palm Beach State College
4200 Congress Avenue
Lake Worth
Florida
United States 33461
Website : http://www.palmbeachstate.edu