Document Specialist

Profile

Document Specialist

The candidate will create new documents and revise existing documents in Microsoft Word, Excel, PowerPoint, and Visio using scanning, conversion of electronic file or new input typing, or by downloading and reformatting documents from Internet resources such as EDGAR databases. Reformat existing documents into Cooley templates and standard or custom formats. Convert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdf. Transcribe analog or digital dictation files. Proofread all edits made or word-for-word for new input, conversion or scan projects for accuracy. Troubleshoot issues in multiple software applications, including Word, Excel and PowerPoint. Answer hotline calls, proxy on to user workstations and respond and resolve user document and software issues. Scan documents. Create fill-in forms in Acrobat. Create charts, graphs, tables and spreadsheets as requested. Use email, including email with multiple attachments. Transfer documents to/from removable media and secure file transfer platforms. Conduct Internet, intranet, network and archive searches, as requested. Download/Save/Print from various Data Sites. Mark and generate Table of Contents and Table of Authorities (utilizing Best Authority). Perform redlines using Litera, ChangePro and native Word. Log work and cost recovery information. In a backup role to secretaries and practice team assistants, maintain Firmwide contacts in Salesforce. Minimum 1+ year prior document processing experience. Previous legal document processing experience. Fast and accurate typing. Knowledge of Microsoft Office Suite, iManage, Visio, Acrobat, IntApp, Salesforce, eDictation, Litera, ChangePro and scanning software. Ability to work independently and under pressure in a sedentary manner for long periods of time. Excellent command of English language. Ability to interact with team members at all levels in a professional and respectful manner at all times. Ability to work through complex legal document markups and instructions in a timely and accurate manner. Ability to prioritize various requests and deadlines simultaneously. Proven ability to perform complex work in a timely manner and meet strict deadlines. Exceptional attention to detail. Familiarity with legal terminology and a variety of document formats used in legal work.

Additional Information

Job ID: Req 2774.

Company info

Cooley LLP
1333 2nd Street Suite 400
Santa Monica
California
United States 90401
Website : https://www.cooley.com/