Entry-Level Legal Secretary Trainee amp Support Clerk

Profile

FLSA Status:  
Non-Exempt
Reports to:
    Director of Human Resources
Summary:
  This position is an entry-level trainee position with the goal of the candidate moving into a legal secretary position. While a trainee, the candidate will first provide assistance to secretaries on a task basis, progressing to providing coverage for desks while secretaries are out. The candidate will also assist the Support Service Team as well as answer phones at the front desk.
RESPONSIBILITIES
Attend training sessions
Assist secretaries with assigned tasks which may include organizing files, preparing binders; completing administrative tasks; entering attorney time; other projects as assigned
As skills build, cover desks for secretaries when they are out
Copy / reproduction of legal documents (photocopying, printing, and scanning); handling of such documents as requested (for example, placing documents into notebooks and/or numbering); maintain copy machines
Processing of Mail / Faxes – Incoming and outgoing mail, overnight deliveries; receipt and delivery of faxes
Conference Rooms – Set up conference rooms; stock with supplies
Office Moves – Move boxes, files and assist with furniture moves; must have the ability to lift up to 50 pounds
Reception Coverage – Answer the phones and close phones daily; greet and assist clients
Filing – Support secretaries and paralegals with filing and various projects
Mailings – Assist marketing department with large mailing projects; some research may be requested
Accounting Related Projects – Help with mailing and scanning of statements; photocopying checks; other accounting tasks
QUALIFICATIONS
High degree of attention to detail
Ability to accurately type 60 wpm
Experience with Microsoft Office products is required
Ability and willingness to learn new programs and program updates
Strong communication skills, both verbal and written
Ability to work in a team-oriented, service focused environment and to handle stressful situations in calm, composed manner
Ability to communicate by telephone in a professional, courteous manner
Ability to prioritize tasks and to complete projects with minimal supervision
Ability to follow client confidentiality guidelines
Legal experience, preferred
Customer service background
Must be reliable and dependable
GED or High School Diploma, Bachelor’s degree preferred
Hours are 9:00 am – 5:30 pm.  Some Saturday hours may be necessary.  We use Microsoft Office products and DM, among other programs.  Salary DOE.  The firm offers comprehensive benefits.  Qualified individuals should submit a cover letter and resume  in PDF FORMAT ONLY (electronic version)

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