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Job Details

Electronic Billing Analyst

Company name
Baker Botts LLP

Houston, TX, United States

Employment Type


Posted on
Jul 21, 2021

Valid Through
Nov 03, 2021

Apply for this job


\u003cp\u003eWe are currently seeking an Electronic Billing Analyst to join our Financial Services department. This position performs a variety of complex client billing/accounting duties according to established policies and procedures. Maintains contact with attorneys, staff and clients and observes confidentiality of client and firm matters. This is a firmwide, full-time, non-exempt position based in the Houston office.\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eEssential duties and responsibilities\u003c/strong\u003e\u003c/p\u003e
\u003cli\u003eResponsible for the set up and maintenance of client records for electronic invoice submission which includes matter reconciliation, timekeeper rates, cost exceptions and client internal matter numbers. Coordinate transmission and resolution of issues that arise from electronic invoice process.\u003c/li\u003e
\u003cli\u003eConfigure clients in eBilling Hub to vendor and template. Create support tickets for eBilling Hub issues and track them to completion.\u003c/li\u003e
\u003cli\u003eDisseminate accrual notifications from eBilling vendor sites to billers.\u003c/li\u003e
\u003cli\u003eAssist billers with electronic invoice process which includes, invoice submissions, resolving rejections and submitting manual ledes files.\u003c/li\u003e
\u003cli\u003eAssist billing lawyers with submitting accruals and budgets in eBilling vendor sites.\u003c/li\u003e
\u003cli\u003eResponsible for reviewing client billing guidelines for instructions and obtaining approval to post client billing guidelines to Firm\u0026rsquo;s intranet. Responsible for maintaining updated client billing guidelines.\u003c/li\u003e
\u003cli\u003eInitiate conflicts check for new e-billing vendors. Complete client and vendor e-billing forms.\u003c/li\u003e
\u003cli\u003eOnce rates have been approved coordinate entering the rates in Elite and in e-billing vendor sites and distribute the new rate information to billing attorneys and billers.\u003c/li\u003e
\u003cli\u003eAssist attorneys with ad hoc reporting requests regarding client billing activities and history.\u003c/li\u003e
\u003cli\u003eRespond to and resolve e-billing inquiries, problems and special requests from attorneys, paralegals and secretarial staff and management team.\u003c/li\u003e
\u003cli\u003eMaintain NBI client tables for e-billed clients, vendors and negotiated rates.\u003c/li\u003e
\u003cli\u003eOther tasks as assigned by management.\u003c/li\u003e
\u003cp\u003e\u003cstrong\u003eOther duties and responsibilities\u003c/strong\u003e\u003c/p\u003e
\u003cli\u003eSpecial projects as assigned by Client Billing Manager or Client Billing Supervisor.\u003c/li\u003e
\u003cli\u003eTrain new Billing staff on eBilling procedures.\u003c/li\u003e
\u003cli\u003eBackup for creating and modifying task and activity codes.\u003c/li\u003e
\u003cli\u003eBackup for distributing Year end notifications.\u003c/li\u003e
\u003cli\u003eBackup for gathering financial information for Diversity Counsel upon Request.\u003c/li\u003e
\u003cli\u003eBackup for preparing e-billed client reports.\u003c/li\u003e
\u003cli\u003eBackup for maintaining timekeeper profiles in all eBilling vendor sites.\u003c/li\u003e
\u003cli\u003eAbility to read and write at a level normally acquired through completion of high school or equivalent; basic knowledge of accounting principles and understanding of internal controls; some college business related courses.\u003c/li\u003e
\u003cli\u003eApproximately three to five years of on the job experience necessary in a legal/accounting environment; must be detail oriented and accurate.\u003c/li\u003e
\u003cli\u003eStrong knowledge of Aderant accounting system.\u003c/li\u003e
\u003cli\u003eMust have intermediate word processing (i.e. Word) required.\u0026nbsp;\u0026nbsp;\u003c/li\u003e
\u003cli\u003eIntermediate to advanced Excel skills preferred.\u003c/li\u003e
\u003cli\u003eMust have strong data entry skills and strong computer knowledge.\u003c/li\u003e
\u003cli\u003eMust work effectively and collaboratively with other employees and management.\u003c/li\u003e
\u003cli\u003eAbility to communicate effectively both orally and written internally and externally.\u003c/li\u003e
\u003cli\u003eAbility to organize and prioritize numerous tasks and complete them in prescribed deadlines.\u003c/li\u003e
\u003cli\u003eAbility to respond to requests requiring analysis of client billing histories and other basic financial analyses.\u003c/li\u003e
\u003cli\u003eAbility to use independent judgment and maintain confidential information; strong self-starter.\u003c/li\u003e
\u003cli\u003eMust be able to produce a neat and accurate work product.\u003c/li\u003e
\u003cp\u003e\u003cstrong\u003eExtent of Public Contact (Within and outside the Firm)\u003c/strong\u003e\u003c/p\u003e
\u003cli\u003eStrong interpersonal skills necessary to communicate effectively in person, by e-mail and telephone.\u003c/li\u003e
\u003cli\u003eAble to follow instructions effectively from a diverse group of lawyers, clients, staff and other outside professionals to provide information in a friendly and professional demeanor.\u003c/li\u003e
\u003cli\u003eHigh degree of interaction with Pricing and New Business Intake teams.\u003c/li\u003e
\u003cp\u003e\u003cstrong\u003ePhysical Demands\u003c/strong\u003e\u003c/p\u003e
\u003cli\u003eMust be able to routinely lift and carry file folders weighing up to 20 pounds.\u003c/li\u003e
\u003cli\u003eMust be able to work at a computer for considerable periods of time.\u003c/li\u003e
\u003cli\u003eMust be able to work for one hour without a break.\u003c/li\u003e
\u003cli\u003ePosition requires extensive telephone use.\u003c/li\u003e
\u003cli\u003eMust be able to staple and collate repetitively.\u003c/li\u003e
\u003cli\u003eMust be able to lift, squat, kneel and bend.\u003c/li\u003e
\u003cli\u003eRequires heavy data entry skills.\u003c/li\u003e
\u003cp\u003e\u003cstrong\u003eWorking conditions and environment\u003c/strong\u003e\u003c/p\u003e
\u003cli\u003eNormal office environment with little exposure to excessive noise, dust or temperature.\u003c/li\u003e
\u003cli\u003eOvertime may be required as work at peak times requires more than 37.5 hours per week to perform the essential duties of the position.\u003c/li\u003e
\u003c/ul\u003e,EqualOpportunityEmployerDescription:null,PayTransparencyPolicyStatement:null,MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:false,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[{Required:true,Related:true,DegreeId:1cb18ce6-2512-4bef-97e6-31fa5e3db375,DegreeName:High School,MajorId:00000000-0000-0000-0000-000000000000,MajorName:null},{Required:false,Related:true,DegreeId:ebc26082-1028-4a37-a833-7b8115720153,DegreeName:Some college,MajorId:00000000-0000-0000-0000-000000000000,MajorName:null}],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[{Required:false,MinimumRequiredYears:null,MaximumRequiredYears:null,Description:Strong knowledge of Elite Enterprise accounting system.},{Required:true,MinimumRequiredYears:3,MaximumRequiredYears:null,Description:Minimum on the job experience necessary in a legal/accounting environment.}],JobBoardMemberships:[{JobBoardId:45005bd0-d6bd-47be-a7be-91893c3ac483,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2021-07-21T17:24:19.83Z},{JobBoardId:af35df30-570a-4707-9719-98c0bd2dac7c,PublishedInternal:false,PublishedExternal:true,ExternalPostedDate:2021-07-21T17:24:19.83Z,InternalPostedDate:null}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

Company info

Baker Botts LLP
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