Job Details

Finance Administrative Specialist

Company name

Fishers, IN

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Finance Administrative Specialist – Warranty Billing

Company Overview

Smart Care Equipment Solutions (Smart Care®) is the trusted service leader in the commercial food equipment industry. Nationwide thousands of restaurants, hotels, hospitals and schools rely on this business to provide preventative maintenance, service and repair of commercial refrigeration, cooking and ware washing equipment. Ecolab employees are currently providing services to operate Smart Care. After Smart Care transitions to its own HR systems (anticipated Q2 2018), all Smart Care-dedicated employees will move to Smart Care and will no longer be Ecolab employees

Position Description

The primary role of the Warranty Biller is to create accurate invoices to the customer for services that have been performed for them by our Ecolab Equipment Care field technicians.

Main Responsibilities

Create complete and accurate invoices to the manufacturer for warranty service performed by Equipment Care technicians

Adhere to established billing guidelines that are specific to each manufacturer

Communicate with technicians, district managers, and dispatchers to resolve work order and invoicing issues

Work cooperatively with the warranty team to identify and adapt to changes in billing policies when applicable

Communicate with manufacturers to validate warranty situations

Basic Qualifications:

High school diploma or equivalent

2 years’ experience in accounting, bookkeeping, or similar function

Basic computer skills in a Windows-based environment


College degree in Business, Accounting, Finance, or related field

Previous SAP experience

Experience with Microsoft Office Suite software, particularly Word, Outlook, Excel, and Access

Excellent time management skills with ability to manage multiple priorities and meet goals and deadlines

Superior organizational skills and strong attention to detail

Effective verbal and written communication skills

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Company Profile
Ecolab is the global leader in water, hygiene and energy technologies and services. Around the world businesses in foodservice, food processing, hospitality, healthcare, industrial, and oil and gas markets choose Ecolab products and services to keep their environment clean and safe, operate efficiently and achieve sustainability goals.

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