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Job Details

Executive Assistant - Legal

Company name
The Walt Disney Company

Experience
3 yrs required

Location
Anaheim, CA, United States

Employment Type
Full-Time

Industry
Legal

Posted on
Sep 06,2019

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Profile

Job ID 658208BR

Location Anaheim, California, United States

Business Parks, Experiences and Products

 

Job Summary:


Do you have deep experience supporting a very high-level legal executive or attorneys? Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? If you’re nodding your head, then a Senior Executive Support Professional position in Corporate Legal at The Walt Disney Company might be right for you.

You would be responsible for the day-to-day workings of the attorneys and paralegal your support of the Disneyland Resort legal team along with interfacing with the Parks Risk Management team and steering committee, along with other senior leaders throughout the organization. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive(s) you support is absolutely critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you’ll also need deep knowledge of the leadership and workings of the Disneyland legal team and of related departments across the Disney enterprise.
 

Responsibilities:


As the “face” of your executive(s) within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different! On any given day you might:

  • Answering phones, maintaining Outlook calendars and contact lists (including scheduling meetings and calls across domestic and international time zones); faxing, photocopying, scanning, and mailing documents; booking travel; preparing expense reports; tracking matters and key dates; entering attorney time in Serengeti
  • Revising and redlining Word documents; drafting or revising and maintaining records of legal correspondence; organizing emails and documents for appropriate filing; assisting in preparation of PowerPoint presentations; preparing and updating Excel spreadsheets (including data entry
  • Maintaining various files, databases, and filing systems for the supported attorneys
  • Assisting in review, analysis and reconciliation of invoices and expenses billed by outside counsel and vendors
  • This position requires team work with other assistants, paralegals and attorneys in the legal department. Applicants should have a cooperative work style, a strong work ethic and a positive attitude with respect to problem solving

 

Basic Qualifications:



The qualifications and attributes of the successful candidate are as follows:

  • A minimum 3 years of experience supporting executives in a corporate or legal position
  • Proficiency redlining, drafting, and revising legal documents and correspondence
  • Bright, energetic, upbeat and reliable person who can support the team over a wide range of issues, has strong organizational and communication skills
  • Manage domestic and international scheduling and travel planning, and will exercise discretion and the highest level of ethics in connection with confidential information.
  • Experience supporting a number of executives/attorneys at one time and appropriately balancing priorities, in a large law firm or multi-national corporate legal department is a plus
  • Proven proficiency in MS Office, including Word, Outlook, Excel, PowerPoint, SharePoint
  • Excellent written, verbal and interpersonal communication skills to assure successful interaction with all levels of employees and external contacts
  • Highly organized, attentive to detail, strong proofreading skills, and ability to multi-task effectively
  • Willingness and initiative to learn the various business units supported by the Legal team and Disney processes and procedures
  • Responsible, professional demeanor and sound judgment, including maintenance of confidentiality
  • Self-directing team player who prioritizes effectively, takes initiative and quickly adapts to changing events while maintaining a positive disposition
  • Advanced calendaring and word processing knowledge, including track changes, redlining and comparing documents
  • Proficiency in both MS Windows and Mac OS
  • Familiarity with SAP Workplace and Document Management Systems
  • Familiarity with Serengeti Tracker
  • Strong general computer and internet research skills
  • Existing Notary Public or willing to become a Notary

Required Education


  • ​Required-Bachelor’s degree and/or equivalent experience

Additional Information:


Some of the perks we offer include:

  • Admission to our theme parks, paid time off, 401K participation, a retirement savings plan, discounts on a wide variety of offerings, medical/dental/vision insurance and educational reimbursement-just to name a few!


#AdminProfessionals
 

About Parks, Experiences and Products:


The Parks, Experiences and Products segment includes Disney’s iconic travel and leisure businesses, which include six resort destinations in the United States, Europe and Asia, a top-rated cruise line, a popular vacation ownership program, and an award-winning guided family adventure business. Disney’s global consumer products operations include the world’s leading licensing business across toys, apparel, home goods, digital games and apps; the world’s largest children’s publisher; Disney store locations around the world; and the shopDisney e-commerce platform.

Company info

The Walt Disney Company

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