Accounts Payable Analyst

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Accounts Payable Analyst
The candidate will audit and review all incoming vendor check requests for accuracy and completeness per the Firm's policies and practices. Ensuring the appropriate sales/use tax is being paid. Process bi-weekly check runs and daily printing of rush checks in offices as needed. Audit and review all incoming employee reimbursements for accuracy and completeness per the Firm's policies and practices. Review and process check to be voided. Process weekly UPS invoice imports. Process all electronic payments for employee reimbursements, rent, and various other vendors to ensure timely payment. Provide exceptional customer service by answering questions via phone, email, or in person regarding accounts payable processing. Open and distribute mail for the Accounting Department. Respond to requests for backup and inquiries regarding check requests for vendor payments and reimbursements for employees. Prepare check requests as necessary. Obtain approval signatures for checks and distribute. Request Form W-9 from vendors in order to update Aderant Expert with current EINs and assist in preparing 1099's for these vendors. Ensure ongoing completeness and accuracy of the W-9 database. Reply to inquiries for Q&B's Form W-9 internally and externally. Research inquiries regarding past due invoices (both internally and externally). Assist with preparing due diligence letters for unclaimed property. Monitor and resolve stalled workflow on a monthly basis. Enter multi-matter invoices unable to be processed via Expert Assistant. Other duties as assigned. High School Diploma or equivalent required, Associate Degree or equivalent from a two-year college or technical school preferred. Should have 2-3 years of prior accounting experience. Proficiency in Microsoft Office (Word, Excel, PowerPoint) required. Experience with electronic payment methods is preferred. Importing/Exporting functionality experience preferred. Close attention to detail and accuracy is required. Should have excellent organizational, written, and oral communication skills; ability to work in a fast-paced and high-volume environment; demonstrates a sense of urgency and the ability to meet deadlines; excellent data entry and query skills; strong interpersonal skills; excellent analytical and problem-solving skills; strong customer service attitude; team player.

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