Temporary Operations Clerk

Profile

Temporary Operations Clerk

The candidate performs tasks in areas of general administrative services as assigned which may include any of the following areas: duplicating, scanning, printing pdf’s, mail distribution, facsimile, records, facilities, purchasing, catering, and other general office services. Assists customers on various projects and assignments. Prioritizes requests based on customer needs, job requirements, etc. and ensures product value by monitoring job progress for timeliness, accuracy and delivery to client. Reviews requests with customers and others; makes suggestions regarding service options; performs quality control checks for all finished work to ensure that customer requirements are being met. Logs service requests and monitors progress to ensure adequate and timely completion and follow-up. Maintains an equipment repair log. Reconciles invoices as requested. Reviews inventory levels as appropriate and orders office and kitchen supplies as needed. Maintains responsibility for the overall appearance of assigned office areas which should be kept functional and clean at all times. Assists other employees in completing their tasks as appropriate or assigned. Protects firm assets by following prescribed guidelines and efficiently using firm resources. Identifies and communicates with the Office Administrator/ Assistant Office Administrator ways and means to reduce costs of operations while increasing service, timeliness and quality. Actively responds to customers’ questions or concerns, referring difficult issues to immediate supervisor/manager. Establishes and maintains good working relations with clients, co-workers, and administrative personnel. Performs other duties as assigned including backup to Hospitality and Receptionist. Updates floor plans and phone directories as needed. Keeps visitor offices supplied with appropriate supplies using checklist. Sets up meetings and luncheons as they are scheduled, working with the Operations Coordinator and Assistant Manager. May be required to pick up meals for delivery to the office or coordinate with restaurant vendors and building security for catering purposes. Maintains beverage and pantry item inventory to allow for ad hoc meetings.

Company info

Crowell & Moring LLP.
3 Embarcadero Center, 26th Floor
San Francisco
California
United States 94111
Website : http://www.crowell.com