Trial Professional Assistant

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Trial Professional Assistant
The candidate provides a broad range of secretarial support to assigned legal personnel, maintain positive client relations and the integrity of attorney-client confidentiality, and perform other Firm-related administrative tasks under general supervision. Performs secretarial support, including composing legal documents, e-filings, memos, correspondence, and other items of a confidential and complex nature. Enters daily timekeeping information utilizing the Firm’s technological resources. Proofreads all material produced by the Billing Department, corrects entries as needed, ensures timely return to the Billing Department for final processing. Prepares New Business Memorandum and coordinates with Business Intake Department regarding Conflicts Checks. Works with filing assistants ensuring timeliness and accuracy of all files. Assists filing assistants with preparation of closed files for warehouse storage. Telephone interactions responding to non-routine and routine matters. Opens, reviews and sorts all incoming mail, Alerts legal personnel of deadline-sensitive materials or correspondence requiring immediate attention. Maintains calendar and coordinates both internal and external meetings. Coordinates projects with all support departments on behalf of assigned legal personnel to ensure all deadlines are met. Reviews returned projects for accuracy and ensures all directions were followed. Attends trainings classes a minimum of 12 hours annually to maximize personal skills and use of technology provided by the Firm. Ensures accuracy and completion of assigned tasks as required by scheduled deadlines. Other duties as assigned. High School Diploma required; Bachelor’s degree a plus. Minimum of 5 years of legal, administrative and/or secretarial experience required. Must have a genuine interest in maintaining a career within the legal industry. Excellent verbal and written communication with strong proofreading skills. Possess outstanding organizational and interpersonal skills. Highly efficient with great attention-to-detail and the explicit ability to maintain strict confidentiality required. Proficiency in MS Word, Outlook, Excel and PowerPoint required. Types a minimum of 75 wpm required. Requires regular and predictable attendance during the assigned work schedule.

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