Office Administrator

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Office Administrator
The candidate will be responsible for the overall management of the both offices, which includes the supervision of administrative and support operations; will provide leadership to the office support staff in providing exemplary client service and responsiveness to client needs. Should have significant interaction with the firm’s corporate operations group, which provides centralized accounting, finance, human resources, information technology, real estate, and facilities management services. Direct management of support staff, including recruitment, training, employee relations, performance and salary reviews, discipline, and termination. Manage the onboarding and integration process for attorneys and staff. Evaluate staff training and development needs and identify resources to meet those needs. Stay abreast of federal, state and local employment laws. Serve as the building management liaison and represent the firm at tenant meetings and oversee emergency preparedness. Partner with the firm’s Facilities team on office relocation and expansion projects. Lead office’s continuing shift to a paperless filing system. Oversee office maintenance, cleanliness, and procurement of supplies. Work collaboratively with the office Managing Partners and attorneys to assess staff workflow and adjust as needed; this includes coordination of schedules, approval of time off requests, cross-training to ensure adequate support of all positions, and recommendations for staffing changes. Manage technology set-up for meetings, coordinate procurement of equipment and software for office setups, troubleshoot and/or report local technology issues and interface with the national IT team as needed on special projects. Develop annual concessions and meals and entertainment budget projections for each office; manage and reconcile office expenditures; manage local checkbook maintenance and bank reconciliation. Manage local vendor relationships. Marketing / Event Planning – Organize office social, recruiting, and client development events. Work collaboratively with the office Business Development Manager and National Marketing team on special events, including seminars and client briefings. Represent the Firm in the Community – Play an active role in the local ALA chapters. Work with the Managing Partners and attorneys to maintain the firm’s positive image in the local business and legal communities. Should have at least five years of management experience in a law firm or professional services firm encompassing the primary job responsibilities described above. Solid leadership skills and the ability to manage multiple priorities and meet deadlines are critical for long-term success. Must be able to demonstrate knowledge, skills, or abilities in the following areas: development of collaborative teams. Management skills in the area of finance and budgeting, facilities management, and human resources. Supervised staff who fulfilled a variety of roles. Should have exceptional written and verbal communication; knowledge of basic accounting principles, including budget management; ability to solve complex problems with a high degree of confidentiality and sensitivity; ability to make sound business decisions; ability to drive innovation and change in accordance with industry and firm initiatives, while enhancing employee morale and productivity; proficiency in Microsoft Office.

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