Job Details

Secretary III Academic Affairs

Company name
Miami Dade College

Location
Miami, FL, United States

Employment Type
Full-Time

Industry
Administrative

Posted on
Nov 23, 2022

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Profile

Miami Dade College, Wolfson Campus is now accepting applications for the Secretary III, Academic Affairs position. This position provides administrative support to Department Deans, Associate Provost, and Associate Vice Provost.

Duties and Responsibilities:

  • Arranges meetings with staff
  • Maintains time and attendance records for co-workers
  • Prepares or acts as backup for online payroll as needed
  • Maintains calendar, correspondence, and supplies
  • Coordinates travel arrangements
  • Maintains filing systems
  • Types routine correspondence and statistical reports
  • Prepares agendas and board packets for scheduled meetings
  • Answers telephone, screens callers, relays messages, and greets visitors
  • Records minutes of departmental meetings
  • Accesses, inputs, and retrieves information from computer
  • Opens, sorts and screens mail and prepares outgoing mail
  • Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
  • Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor
  • Handles highly confidential information

Minimum Requirements:

  • Associates degree or two years of college in related field and three (3) years related experience; or a minimum of four (4) years’ experience performing advanced clerical work or a related area; or any equivalent combination of education and experience.
  • Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e. photocopier, printer, fax machine, calculator)
  • Knowledge of office practices and procedures.
  • Effective interpersonal skills to make sound judgments to decide how duties and responsibilities are completed between themselves and coworkers, the supervisory chain, faculty, staff, students and customers.
  • Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.

All applications must be submitted online by visiting www.mdc.edu/jobs.

Company info

Miami Dade College

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