Senior Executive Legal Assistant And Assistant Corporate Secretary

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Senior Executive Legal Assistant and Assistant Corporate Secretary

The candidate will be able to complete complex tasks and projects quickly and independently, react with appropriate urgency to situations that require a quick turnaround, be able to take effective action, and efficiently and proactively solve problems. Provide high level support to the Vice President and University Counsel (VPUC), and interact with Board of Trustees, President, Vice Presidents, administrators, managers and other personnel on a daily basis; interact with outside counsel and third parties on a regular basis; preserve the confidentiality of privileged, sensitive and confidential information and records; manage calendar and contacts; prepare VPUC for meetings, including preparation of meeting materials; assemble BOT Board meeting materials and other BOT committee meeting materials; assist with management of workflow for VPUC; coordinate meetings and flow of confidential documents; draft, proofread and edit documents; process all VPUC email relating to university business. Management of legal files for Seattle University (digital and hard copy). Litigation support, including document production, scheduling witness interviews, work with university personnel regarding litigation hold requests; perform court record searches and obtain documents; create, prepare and maintain legal files; maintain spreadsheet of legal records; maintain claim files; work with outside counsel regarding legal billings; maintain billing records; manage and maintain repository of closed legal records; maintain storage system for original university documents; manage annual music license renewals; maintain contract signature authority records; coordinate meetings with outside counsel and SU personnel; serve as Notary Public for the University; manage CLE records and annual filings with the WSBA; Provide legal assistant and office managerial support to staff attorneys in the Office of the University Counsel. Coordinate and calendar meetings and IT troubleshooting, proofread/edit and finalize documents; assist with other projects as requested. Assist Secretary of the Corporation (SOC) with Board minutes, resolutions, memos and governance documents; manage original corporate records for the University; maintain library of all corporate governance communications with the BOT; process all corporate governance communications relating to the work of the SOC; manage the annual corporate filings for Seattle University, The University of Seattle and The Seattle University Foundation, maintain corporate records; prepare meeting materials and coordinate meetings and flow of confidential documents, particularly for the Executive Committee, Trusteeship Committee and full Board of Trustees. Support VPUC in all aspects of budget creation and management. Serve as the primary conduit, compiler, and reporter of budgets for the VPUC division. Process legal invoices and maintain records of legal fees expenditures; process procard statements and provide required documentation to Controller’s office; manage travel expense reimbursements; manage cost center reconciliation including journal entries and budget transfers.

Additional Information

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Company info

Seattle University
901 12th Avenue
Seattle
Washington
United States 98122
Website : http://www.seattleu.edu