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Job Details

Legal Administrative Assistant Commercial Real Estate

Company name
Wyrick Robbins Yates & Ponton LLP

2 yrs required

Raleigh, NC, United States

Employment Type


Posted on
Jul 21, 2020

Valid Through
Nov 03, 2020

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Legal Administrative Assistant (Commercial Real Estate)

The candidate will produce, revise and manage legal documents in Microsoft Word, Excel and PDF Docs. Organize documents into accurate formats and in specific order according to practice area procedures. Coordinate day-to-day operations of the attorneys’ practices taking initiative and using sound, independent. Establish and maintain attorneys’ files in accordance with firm guidelines. Manage multiple projects in a deadline-driven environment. Run conflict checks; open new matters. Enter, revise and finalize time entries and work with firm Billing Department on billing matters. Dictation and time entry for select attorneys. Maintain Outlook calendars; book travel. Coordinate on-site meetings and luncheons and work with Office Services when necessary for catering. Assist with special projects and other duties as needed. Bachelor’s degree preferred and a minimum of 2 years of previous work experience as a legal, administrative or executive assistant, preferably in a law firm, or relevant experience in a professional services organization. Knowledge of Commercial Real Estate practice area strongly preferred. Advanced working knowledge and proficiency in Microsoft Office (i.e., Word, Excel, and Outlook). Solid intermediate to advanced level skills in Microsoft Word are a must. (Heavy formatting, word processing). Highly proficient in using PDF manipulation software (i.e., PDF Docs, Adobe). Experience and proficiency in use of technology to support practice group efforts (e.g., scanning, ShareFile, DocuSign, Workshare Compare or similar application to assist with proofing, tracking and comparing document revisions from multiple contributors.). Experience using a document management system preferred (e.g., iManage). Experience with Elite or File Trail is a plus. Exceptionally well organized and detail oriented. Strong proofreading skills are required. Proactive, positive, energetic and hard-working team player with a strong client service mentality are required. Excellent interpersonal skills and the ability to effectively interact with all levels of firm personnel and clients are required. Ability to demonstrate grace under pressure during stressful situations occurring as a result of workloads are required. Ability to use diplomacy and discretion in giving out information and in referring and directing callers and visitors. Maintain client confidentiality and handle confidential matters discreetly are required.

Company info

Wyrick Robbins Yates & Ponton LLP
The Summit 4101 Lake Boone Trail,Suite 300
North Carolina
United States 27607-7506
Website :

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