Department Assistant

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Department Assistant

The candidate will assist all tiers of Collection/Foreclosure (CoFo) Operations. Obtain all pertinent documents (ie., property appraiser, warranty deeds). Create New Matter Form, once approved by Paralegal, send to the Conflicts Department. Open in Prolaw and fill out the Property and Defendants. Add new docket for the 5 day follow up. Save all pertinent documents in iManage once a matter number is opened. Review email for owner and Association information. Do a search in Prolaw and open appropriate matter to confirm case number matches. If it matches write down the Client Code/Matter Number/CoFo attorney/paralegal. Forward to the Paralegal with a copy to the Attorney. Identify and file in respective folders from the ‘to be filed’ for each matter. Rotate filing by Attorney. Open, scan and file all returned mail for entire department. Enter/edit client contact information including address, phone numbers or email changes. Enter property information and fill out collection/foreclosure tab. Enter court and attorney contacts receive by paralegal. Receive and forward calls to appropriate party. Monitor department voice mails, payoffs and faxes. Open and process incoming interoffice mail. Open, sort and date stamp incoming regular mail and distribute. Pick up unit owner checks from Reception. Log and enter checks in Prolaw; send PDF copy by email to paralegal/team assistant. Receive and review the check request form send by the team assistant. Enter checks information into the CMS program. Pick up checks from accounting once signed or have a CoFo Attorney sign. Fill out the Titlewave information form. Log in to website and place the order. Once order receive forward to paralegal. Double check that the respective matter’s TBF is clear. Print Matter Summary form to check if file has AR/WIP/Trust, if at 0 balance send to Conflicts department.

Additional Information

Ref DEPAR01229

Company info

Becker and Poliakoff
1 East Broward Blvd. Suite 1800
Fort Lauderdale
Florida
United States 33301
Fax : 954-985-4176
Website : https://beckerlawyers.com