Job Details

Administrative Assistant/Receptionist Full Time 12 month position Immediate Opening

Company name

1-3 yrs required

New Haven, CT, United States

Employment Type

Administrative, Education

Posted on
Mar 28,2019


The Foote School nurtures a lifelong love of learning and teaching and fosters a commitment to excellence in its students and faculty. Teachers lead children to ask questions and discover connections; to think and work independently, collaboratively and creatively; and to learn by doing. Our community values each child, appreciates differences and challenges prejudice while giving students the skills to explore the world with joy and purpose. This position reports to the Business Manager/CFO.

We are deeply committed to diversity and an inclusive curriculum and community. We actively encourage applications from candidates with broad and diverse backgrounds and from individuals of all races, nationalities, and beliefs. We seek candidates who have a clear interest in being part of a community that challenges prejudice and is committed to diversity and inclusion.

Job Responsibilities:  

  • Answer and direct incoming phone calls in a friendly and open manner; take and retrieve messages
  • Greet and direct visitors to the school; manage reception area to maintain a professional image, friendly environment and a high level of customer service
  • Coordinate the pick-up and delivery of all mail services (USPS, FedEx, UPS, etc.)
  • Receive and sort incoming mail, as well as prepare and post outgoing mail
  • Manage conference room reservations and website calendar
  • Type correspondence and reports; edit and update various spreadsheets
  • Support staff and administrators with general operational tasks
  • Answer and send out faxes as needed
  • Manage student attendance
  • Coordinate student bus transportation 
  • Perform special projects and other related duties as required


  • Associates Degree required, Bachelor’s Degree preferred
  • 1-3 years previous experience in an office environment
  • Excellent time management and multitasking skills
  • Computer literacy; Proficiency in Microsoft Word, Excel, and data entry
  • Good planning and organizational skills
  • Excellent interpersonal, verbal and written communications skills
  • Ability to work independently and as a team player
  • Attention to detail and a high level of accuracy and confidentiality
  • Ability to maintain a professional appearance and manner
  • Ability to work in a busy office environment and provide a high level of customer service

Job Hours: Monday – Friday: 7:30 a.m. – 3:30 p.m.

Individuals interested in being considered for this position should send the following

  • Current resume
  • Letter of interest  
  • Personal Statement  
  • Two letters of recommendation
  • List of three references

Thank you for your interest in The Foote School!



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