South San Francisco, CA, United States
Are you that special person who loves to orchestrate amazing workplaces? Do you care as much about functionality as you do about aesthetics? Can you make every interaction with a team member feel special and memorable, from a simple supply request to helping transition our offices to their new home in San Leandro ? Then perhaps you’re the maestro of office management we’re looking for!
You, our Office Manager, are the point person for ALL office related needs; everything from the coffee, milk and flavor supplies (we love to play with what we make!), to helping on-board new team members, vendor management, companywide celebrations and office furniture management. Phew – the role is varied and never dull, and no two days are the same, yet you make the office hum along effortlessly! Your amazing organizational skills, authentic desire to care for your team mates and your ability to relate to and work with everyone, make you a trusted favorite and the go-to-person of the office.
(First 12-18 Months)
Team Member Support & Office Orchestration:
Our team members have what they need to be comfortable, effective and happy in their workspaces – you’ve seen to that! You’ve been a key partner in the transition and onboarding to our new home; you’ve helped to identify new office workflows and processes designed to support the new environment (mail, deliveries, conference room management, furniture standards, workplace etiquette, etc.); you’ve made sure everyone knows how to use our spaces and the equipment in them AND needed supplies are in place and always readily available, including our favorite beverages and flavors!
: Our vendors love working with you as much as we do! You bring the same warmth to these interactions as you do with team members, along with to an astute business acumen. You ensure that contracts, are well structured, budget friendly and effectively managed, including prompt servicing needs and payments. Whether it’s office supplies, equipment maintenance, cleaning, you make sure we are never out of supply/service, and ensure that we are promptly and well taken care of!
Office & Event Support
: You take tremendous pride in the office spaces, their use and the assets in them. You’ve understood the thoughtfulness of the design and the investment. It is a priority for you to ensure they are maintained well, and added to appropriately, as we grow. AND, you love preparing the spaces for amazing events, such as sales meetings, town halls, holiday lunches and much more – your planning, attention to detail and creativity shine!
A member of the HR team, you’ve built strong cross functional relationships across the whole organization, and especially in Facilities, QA, Marketing & Sales. You are their go-to partner for activities such as building and safety inspections; quality certification audits; customer and sales events, and much, much more – in fact, they view you as an extension of their team and are thrilled to work with you!
Must demonstrate strong influencing and negotiation skills
Experience of managing cross functional projects
Strong ability to multi-task and prioritize
Able to interact positively with all levels of an organization
Strong communication skills – written & verbal
Able to work 40 hours per week
Willing and able to work additional hours, as needed
Eligible to work in the US without sponsorship (now & in the future)
Lives in SF Bay Area, or willing to relocate at own expense