Legal Administrative Assistant

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Legal Administrative Assistant
The candidate will perform secretarial and clerical duties. Open mail for attorney and log time on time sheet as necessary. Enter attorney time sheets into computer on a daily basis. Answer telephone, giving non-legal information when possible, refer call to attorney and take messages. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required. Maintain files, assisting with filing or request file clerk assistance from office manager/floor supervisor when necessary. Responsible for scheduling depositions and various other meetings and appointments. In emergency may have to deliver or collect documents for attorney at courthouse, other law offices, etc. Make travel arrangements and hotel reservations for attorney. Maintain attorney diary system. Perform additional duties as required. Should have 3-5 years of Insurance Defense experience. Must be proficient in Microsoft Office Suite. Must be able to manage a heavy workload in a fast-paced environment. Must be able to communicate with clients and co-workers effectively and efficiently. Must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment.

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