The Executive Assistant is responsible for providing exceptional executive administrative and project management support and serves as the “gatekeeper” to all things related to the NY-based executive team. Oversees special projects and organizes and coordinates executive outreach through external relations efforts.
Completes a broad variety of administrative tasks for the Executive team including, but not limited to managing an active calendar of appointments, managing & organizing meetings, completing expense reports, composing and preparing correspondence that may be extremely confidential at times and, arranging complex and detailed travel plans, itineraries and agendas.
Plans, coordinates, and ensures the executives’ schedule is followed and respected.
Works closely and effectively with executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Makes appropriate changes to the executives’ schedule as conflicts arise.
Assists in coordinating the agenda and minutes of senior management team meetings, off-sites and all-staff meetings.
Anticipates the needs of the executives when they are out of office and provides up-to-date check-ins and daily itineraries.
Managing the Processing & Payment of all invoices for the Marketing Dept
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners.
Exceptional written and verbal communication skills and ability to handle confidential matters with the utmost discretion.
Emotional maturity and confidence.
Ability to work effectively independently and work with a sense of urgency to accomplish results.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
Forward-looking thinker who actively seeks opportunities and proposes solutions.
Demonstrated passion for excellence and developing high level of trust with C-Level executives.
Must maintain a positive and upbeat attitude even when faced with challenges.
Ability to exercise strong judgment in a variety of impactful situations and be able to maintain a realistic balance among multiple priorities.
Able to work flexible hours to support executive travel.
Bachelor’s degree or an equivalent combination of relevant education/training and applicable job experience.
A minimum of 3 years of experience supporting C-Level Executives/Senior Management.
Experience and interest in internal and external communications.
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
Functional/Technical Skills -
Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
Dealing with Ambiguity
- Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture
- Is well organized, resourceful, and planful; effective and efficient at marshalling multiple resources to get things done.
Developing Direct Reports and Others -
Provides challenging and stretching tasks and assignments; holds frequent development discussions; will take on those who need help and further development.
Action Oriented -
Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging.
Communicating Effectively -
Writes and presents effectively; adjusts to fit the audience and the message; strongly gets a message across.
The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job:
Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands
Employee must have the ability to see written documents, computer screens and to adjust focus
This job is performed in a temperature controlled office environment
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Role will be based at the Clear Channel Outdoor Corporate office in NYC, NY
New York, NY: 99 Park Avenue, 2nd Floor, 10016
The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.
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iHeartMedia, Inc. is one of the leading global media and entertainment companies specializing in radio, digital, outdoor, mobile, live events, and on-demand entertainment and information services across the nation and providing premier opportunities for advertisers.
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Website : http://www.iheartmedia.com/
Clear Channel Communications, Inc. was founded in San Antonio, TX with the purchase of a single radio station in 1972. After decades of growing media assets globally, the company has become one of the world’s leading media and entertainment companies, operating as CC Media Holdings (OTCBB:CCMO). Clear Channel consists of two main media businesses: Clear Channel Outdoor Holdings (NYSE: CCO) and the wholly owned Clear Channel Media and Entertainment. Between these divisions, Clear Channel focuses on providing a spectrum of multi-platform advertising and marketing opportunities for partners and world-class entertainment for listeners and users.