Legal Administrative Assistant - Corporate

Profile

Legal Administrative Assistant - Corporate

The candidate performs a variety of administrative duties for attorney(s) to whom assigned according to established policies and procedures with emphasis in transactional, real estate, and corporate. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters. Operates a computer, word processor, and transcribes dictation as needed. Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents. Screens telephone calls and records messages. Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system. Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Makes appointments for attorney(s). Processes bills; proofs billing sheets; reviews and edits bills. Works closely with administrative support staff (word processing, reprographics, receptionists, etc.); proofs documents returned from word processing; ensures that attorney time sheets are provided to appropriate person in a timely manner. Performs legal assistant duties as requested. Performs overload typing, filing, photocopying, or reception relief as time permits and as request by other attorneys, the Human Resource Director or the Administrator. Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents. Other duties as assigned. Typing skills of 65+ WPM is required.

Company info

Barnes & Thornburg LLP
300 Ottawa Avenue, NW Suite 500
Grand Rapids
Michigan
United States 49503
Website : http://www.btlaw.com