Executive amp Communications Assistant

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Executive Assistant

Job Description

At Mitratech, we are a team of technocrats focused on building world-class products that simplify operations in the Legal, Risk, Compliance, and HR functions of companies the world over. We are a close-knit, globally dispersed team that thrives in an ecosystem that supports individual excellence and takes pride in its diverse and inclusive work culture centered around great people practices, learning opportunities, and having fun! Our culture is the ideal blend of entrepreneurial spirit and enterprise investment, enabling the chance to move at a rapid pace with some of the most complex, leading-edge technologies available.

Given our continued growth, we always have room for more intellect, energy, and enthusiasm - join our global team and see why it’s so special to be a part of Mitratech!

The Executive Assistant will report to the Chief People Officer and provide assistance across the organization. The successful candidate must be highly organized and able to manage multiple tasks simultaneously. This role requires interaction with all levels of internal management and staff, as well as Mitratech's board of directors, clients, vendors, and partners. As such, the successful candidate must be confident, self-aware and comfortable in all types of professional communication. In addition, the candidate must be proactive and solution oriented, seeking ways to streamline processes, interactions and communication, and always striving for continuous improvement.

Essential Duties & Responsibilities:

Manage and coordinate scheduling of company-wide and team specific meetings, events, and interviews for the executive team and others as necessary

Assist the Chief People Officer and the Global HR team in driving culture building and DEI initiatives

Create and manage company projects and initiatives as defined by the leadership team

Provide scheduling support, prepare expense reports and travel coordination for the executive team

Administrative assistance for regular operational meetings among the Mitratech executive team, including agenda management, meeting and material preparation, meeting notes, action-items, task-distribution, and follow-up

Assist in management of executive team and organizational communications, both internal and external

Act as point of contact between executive team and the company

Assist with communication and acquisition management from due diligence to integration

Coordinate, compile and distribute materials for reports and/or presentations as needed

Assist with creation and editing of a variety of documents in Microsoft Office formats

Assist in the management of other internal projects as needed

Required Skills:

Experience supporting senior level executives and company-wide communication

Attention to detail and excellent organizational skills

Unquestionable integrity: ability to treat sensitive/confidential information with appropriate discretion

Results-orientation: Strong sense of urgency, adaptability, flexibility and resourcefulness in getting things done

Professional presence: the ability to function professionally, with a variety of internal and external stakeholders, under pressure

High energy: ability to manage multiple concurrent projects and deadlines

Proven competencies in software applications and programs, particularly Microsoft Office. Excellent word processing and file management skills

Education:

Bachelor's degree or equivalent experience

3 years' experience in a similar role preferred

All applicants meeting minimum qualifications will be required to complete a 30 minute online assessment as part of your candidate application.

We are an equal opportunity employer that values diversity at all levels. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status.

Company info

Mitratech Inc.
Website : http://www.mitratech.com