Legal Secretary Ii

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Legal Secretary II
Duties: Under general supervision, performs mid-level legal secretarial and administrative duties for a staff counsel office. Maintains working knowledge of legal concepts, practices, and staff counsel procedures applicable by jurisdiction. Prepares pleadings, routine motions, notices, jury demands, routine discovery, and correspondence of a non-dictated nature, within the case management system, for attorney review and signature. Manages and monitors the status of court filings and suits via mail, in-person, or e-filing. Maintains attorney calendars by scheduling, rescheduling, confirming, and/or canceling appointments within agreed parameters. May schedule other appointments, including but not limited to conferences, examinations under oath, and depositions. Creates diary entries, journals, and statistical records for the attorneys. Reviews invoices to ensure compliance with the expense management & controls memorandum. Prepares checks in accordance with established procedures and sends to the appropriate individual to facilitate payment. Answers, screens, and logs voicemail messages and incoming/outgoing calls to geico personnel, clients, claimants, opposing counsel and /or courts for the attorneys. Greets visitors. Assists with data collection and prepares departmental reports for staff counsel attorneys. Responds to general inquiries regarding office procedure and appointments. Refers complex inquiries to the appropriate attorney or support staff member for further handling. Sorts, logs, distributes, date-stamps and/or files items received by mail. Performs basic faxing, scanning, typing, filing, and copying requests. Organizes and maintains court case files to include opening, closing, and storage. Meets attendance standard at business location to perform necessary job functions and to facilitate interaction with management and co-workers. Tracks office supply inventory and orders additional supplies as needed. Tracks, receives or secures check draft stock. May participate in the training and onboarding process for staff counsel support staff. Adheres to the geico code of conduct, company policies and operating principles. Meets the requirements specified below.

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