Executive Assistant

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Executive Assistant
The candidate will manage an often-changing daily calendar; coordinate agendas, and all arrangements for meetings including preparing documents and presentations. Organize team events, socials, offsite meetings, etc.. Handle all Domestic and International Travel bookings for Executive. Handle sensitive and confidential information with the utmost discretion. Prepare high level correspondence, memos, policies, and reports. Proofread and ensure accuracy, proper form, syntax, grammar, and appearance of all typed materials. Photocopy correspondence, memos, and reports. Initiate and receive telephone calls. Screen calls by forwarding them or taking messages, as appropriate. Manage and maintain files and control lists to ensure efficient accessibility/usage and confidentiality. Prepare outgoing mail for distribution through various mailing systems (e.g., inter-office, Federal Express, US Post Office, certified mail, etc.). Scan and file documents electronically. Work independently and within a team on special non-recurring and ongoing projects. Engage with business objectives and conduct research as needed. Compile Reports. Provide backup support to other administrative staff as needed. Concur and Salesforce is a plus.

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