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Job Details

Executive Assistant Job

Company name
iHeartMedia, Inc.

Location
Burbank, CA

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Profile

Assists top-level executive/manager(s) by providing administrative support and day-to-day efforts for (8) Los Angeles-based radio stations involving confidential matters regarding the company and its partners. Manages all administrative duties: screens telephone calls, greets visitors, and responds to general inquiries. Schedules appointments, plans meetings, and coordinates travel arrangements as needed. Coordinates between managers and departments including Marketing, Programming, Promotions, Sales, and Events. Prepares correspondence, manages projects and follow-up, and ad-hoc projects. Act as liaison between partners, artists, and staff. Assist at tent pole events throughout the year. Passionate about music and entertainment preferred.

Operations include: general assistant duties, coordinating messenger services, records management, some facilities management, and communication systems. Collaborates with various departments to ensure office administration policies, programs, and activities are appropriate for their needs. Plans, prioritizes, and manages administrative tasks, marketing/programming/promotions/events tasks, and systems to minimize disruptions to business activities. Manages relationships with vendors and partners to ensure satisfactory standards of service.

Responsibilities

• Assists top level executive/manager(s) in Los Angeles and other functions as needed for the market.

• Screens calls, greets visitors, and responds to general inquiries.

• Schedules appointments, plans meetings, maintains calendars, coordinates travel arrangements when needed, and processes expenses.

• Handles confidential matters with absolute trustworthiness; ensures interactions and transactions are ethical and convey integrity.

• Coordinates and helps with events for station(s) as needed.

• Proof and distribute press releases and media alerts to industry trades, coordinates ticketing for events, and other administrative tasks.

• Develop and maintain management and reporting systems including creating/editing PowerPoint decks.

• Anticipates and interprets the needs of management staff and upcoming events without direction.

• Arranges for back-up when not at desk.

Job Requirements:

• 3-5 years experience preferred as an Executive Assistant, Marketing/Programming/Promotions/Events Assistant, or relevant experience

• Experience in media, music, and/or entertainment preferred

• Strong to expert skill level in Microsoft Office Suite (specifically Excel and PowerPoint)

• Experience in Marketing, Business, or relevant field is a strong advantage

• Good understanding of office management and marketing principles

• Demonstrable ability to multi-task and adhere to deadlines

• Well-organized with a customer-oriented approach

• Knowledge of market research techniques and databases

Location

Burbank, CA: 3400 West Olive Avenue, Suite 550, 91505

Position Type

Regular

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Our organization participates in E-Verify.

Job Criteria:

Start Date:

Position Type: Full-Time Permanent

Years of Experience Required:

Education Required:

Overnight Travel:

Vacation Time:

Company info

iHeartMedia, Inc.
Website : http://www.iheartmedia.com/

Company Profile
Clear Channel Communications, Inc. was founded in San Antonio, TX with the purchase of a single radio station in 1972. After decades of growing media assets globally, the company has become one of the world’s leading media and entertainment companies, operating as CC Media Holdings (OTCBB:CCMO). Clear Channel consists of two main media businesses: Clear Channel Outdoor Holdings (NYSE: CCO) and the wholly owned Clear Channel Media and Entertainment. Between these divisions, Clear Channel focuses on providing a spectrum of multi-platform advertising and marketing opportunities for partners and world-class entertainment for listeners and users.

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