Receptionist

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Receptionist
The candidate will maintain contact with attorneys, staff and clients and observes confidentiality of client and Firm matters. Receive and record oral information from telephone calls, and then communicate it to attorneys and staff. Operate a multi-line telephone console in order to relay incoming, outgoing, and internal calls. Meet and greet clients and visitors to the law office and ensure proper clearance and routing of such parties in accordance with Firm policies, notify supervisor of any difficult situation. Assist clients with faxing, copying, and other needs as required. Receive and record deliveries to the office and/or individuals within the office and route them accordingly to the proper recipient. Maintain records of packages left at front desk for pick-up. Schedule and maintain records for utilization of conference rooms. Request special set-up of conference rooms and place or coordinate orders for meals and refreshments as needed. Maintain neatness of lobby, reception area, kitchen(s) and conference rooms. Perform clerical duties as required for the Office Administrator, including letters, memorandums, labels, indexes, etc.. Placement and follow-up of facilities management service calls to the landlord’s maintenance representative.

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