Department Administrative Assistant / Office Services Clerk

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Department Administrative Assistant / Office Services Clerk
The candidate will perform electronic email and document filing in Microsoft Outlook and document management system. Document Styling, conversions, revisions, and comparisons. Prepare expense reports, process vendor invoices, and process check requests. Manage Outlook calendars. Schedule meetings, reserve, and prepare conference rooms, order lunches as needed. Perform mailings and scanning projects. Prepare binders and hardcopy files. Maintain physical record files. File and distribute correspondence. Assist with time entry review. Make travel arrangements. Manage CLE files. Process all incoming and outgoing mail (USPS postage, FedEx, UPS) efficiently and accurately. Perform records management (on-site, off-site, annual destruction, and file transfers). Perform daily stocking of office, conference, and break room supplies and amenities. Place weekly and monthly orders for supplies. Provide reception coverage when needed, including covering breaks. Perform other duties as requested. High school diploma or GED equivalent experience is required. Previous law firm experience and strong knowledge of Microsoft Word Table of Contents and Table of Authorities is preferred. Typing skills of 40+ WPM is required.

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