Information Governance Records amp Office Services Clerk

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Information Governance Records & Office Services Clerk
The candidate will under the direct supervision of the assigned Regional Records Manager and/or National Records Manager, will perform a variety of records management duties and handle records requests from attorneys, paralegals, secretaries and all administrative staff. Provide support with the centralized management of physical and electronic records, including integration of active and inactive client matter and administrative material into the Firm’s records and document management systems. Follow standard operating procedures to classify, store, track and transfer records. File hard and electronic copy legal documents into new and/or existing files or in the firm’s document management system; handle file creations, expansions and provide floor assistance to process customers’ requests vetted through the Firm’s records management database. Utilize vendor web-based ordering systems for all off-site file/box retrieval requests. Receive files from off-site storage vendor, verify the accuracy of the shipment transmittal, update all applicable database records, check files in, and assign them to an attorney. Facilitate their delivery. Prepare files for shipment to off-site storage, assigning box numbers, updating database, and verifying the accuracy of shipment transmittals. Under guidance of assigned Manager, follow and perform file transfer process, including gathering of physical file documents; electronic and physical file review, notification, preservation, updating iRM database and release of physical files. Maintain a working knowledge of the Records database as it relates to execution of daily operations and assignments. Make all necessary database entries for files coming into and leaving the Records Center. Update existing file information, as needed. Process requests for creation of files via the Records database, proofread requests, print labels, assemble wallets and subfolders, assign and deliver newly created wallets/subfolders to an attorney. Assist Office Administrators with a variety of facilities and administrative operational -related tasks, including but not limited to: coordinate with Office Administrator to ensure all conference room configurations are met; assisting with a variety of incoming and outgoing mail processes; oversee setup and breakdown of firm conference rooms; assist with library oversight; assist with event set up; provide coverage with firm front desk hospitality and reception tasks. High School diploma or equivalent experience is required. College coursework is desirable. Should preferably have 2+ years of records experience in a law firm. Prior records management system experience is preferred.

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