Administrative Assistant

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Administrative Assistant
Duties: Creates and maintains physical and digital files; Prepares various documents (e.g., correspondence, internal memorandum, pleadings, and subpoenas), ensures that the documents are properly formatted and the spelling, punctuation, and grammar are correct; Edits and proofreads initial drafts, transcribes dictation, performs cite checking and assembles copies with attachments for filing and mailing; Communicates with attorneys, clients, various court officials and the public; Manages and maintains attorney calendars, including arranging meetings and conferences, and recording future court appearances on the office master calendar and the personal calendar of the Assistant Defender(s); Notifies clients of the dates and times of court appearances and appointments with the Assistant Defender(s) and defense experts; Files, serves, and delivers documents as necessary; Facilitates defense team communication by keeping all members as informed as possible. Transcribes dictation, case related audio tapes and court proceedings, (e.g., 911 recordings, preliminary hearing tapes, plea tapes, witness interviews, etc.); Types, assembles, and prepares briefs; Reviews, assembles, and enters client/case information in office case management system; Assists counsel in the preparation for hearings and trials; Arranges for courier or express mail services and oversees outgoing mail; In some circumstances, serves as back-up receptionist; Assists Information Technology Officer with simple IT Tasks.

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