Coordinator Office Services

Profile

Coordinator, Office Services

The candidate's duties include: Will act as primary administrative clerk for paralegals and attorneys by locating, retrieving, organizing, tracking, and preparing requested files and legal document indices as needed. Ensure all assigned files are updated, filed in appropriate folders (physical and/or digital) and labelled as needed while maintaining compliance with all filing systems while organizing records such as letters, legal documents, case files, correspondence, financial reports, invoices and memoranda. Maintain and update files and databases for documentation such as client records, reports, and policies. Organize large amounts of legal documents and compile as needed, ensuring comprehensive organization for involved parties and security of information with oversight by paralegal, associate, attorney, or supervisor. Ensure proper organization, storage, safety and security of all organizational files (client files, letters, bills, etc.), including mail receipt, processing and distribution. Deliver documentation and packages to/from courthouses, law firms, and other locations as needed. Provide support to receptionist and front-office operations, including greeting visitors, maintaining the lobby area and stocking materials in office common areas as needed. Answer phone calls, record messages, transfer calls, coordinate, and schedule as needed. Oversee and stock office supplies, such as monitors, computers, printers, and other equipment for maintenance. Process other clerical duties as needed, such as organizing mail, faxing, copying materials, scanning documents, maintaining calendars, managing office equipment, and ordering supplies. Demonstrate Lagerlof’s core values of “Integrity, Hard Work, Excellence, and Team” and participate in cross- departmental and organizational planning and volunteer efforts as needed. Other duties and responsibilities as assigned. Must have 1 year of experience in business administration, organizational coordination, or customer service. High School Diploma/GED required; related to law, customer service, business administration, or relevant field(s). Associate’s degree preferred. Should have experience in organizing key information and documents with adherence to policies and protocols.

Company info

Lagerlof, Senecal, Bradley, Gosney & Kruse, L.L.P.
301 North Lake Avenue 10th Floor
Pasadena
California
United States 91101-4108
Website : http://www.lagerlof.com