Space Planner

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Space Planner

San Jose, California

Hungry, Humble, Honest, with heart!

The Opportunity

The Space Planner oversees the Real Estate and Workplace (REW) daily activities related to moves, furniture adds/changes, new hire placements, CAFM system upkeep, furniture standards and design. The coordinator must have excellent organizational skills and be detail-oriented with the ability to prioritize competing tasks, manage differing needs of the business, and be able to adapt easily to change.

Your Role

MAC/New Hire Placement/Moves

Manage move-add-change services for the San Jose Headquarters (approx. 120,000 square feet). This includes new hire seating assignments, and management of neighborhood seat to headcount ratios.

Assist with the move project plan and budget through collaboration with the planning manager, operations manager, project manager and construction manager as required.

Incorporate “best practices” into move projects.  Make recommendations for process improvements as necessary to improve customer experience.

Procure and manage vendors (furniture, electrician, cabling vendor, etc.) as required.  Approve and reconcile all invoicing.  Work collaboratively with departments within Nutanix who oversee these vendors.

Monitor work order system and Slack channel for work items, prioritizing critical requests.  Enter work order tickets as required.

Identify and recognize potential problems, escalating to Planning Manager and leadership as needed.

Review New Hire process regularly and make recommendations for process improvements as necessary to improve customer experience.

Comply with all Nutanix policies and procedures, including but not limited to time & expenses, ethics, and business practice.

CAFM (Computer Aided Facilities Management System)

Create and manage a process with global Facilities coordinators and Managers to maintain the most current floor plans and occupancy information in Serraview. 

Perform quarterly space audits in San Jose Office and update Serraview accordingly.

Participate in the rollout and management of NuWork Experience App, a new desk reservation system to 48 cities and 76 floors of Nutanix office space worldwide.  This includes verification of data, roll out and training of the app. 

Help with the implementation of a BI tool and help manage data.

Create monthly Headcount and utilization reports based on said data in BI tool.

Client Facing Responsibilities:

Initiate planning meetings to include the client, planning and other key stakeholders.

Host meetings to review move and or furniture installation schedules with vendors and key stakeholders, as necessary.

Receive and approve client move requests.  Schedule as required.

Review furniture requests to ensure that all installations meet the customer requirements and comply with established policies and procedures.

As required, work directly with the customer to troubleshoot any furniture, IT, or ergonomic issues.

Report discrepancies and concerns.

What You’ll Bring

2-4 years of experience in Facility planning, Architecture, or Interior Design

Ability to define problems, collect data, establish facts, draw valid conclusions, and provide a solution

Exceptional written and verbal communication skills

Familiarity with architectural drawings and furniture and space planning concepts.

Strong Microsoft Excel skills and ability to use Microsoft Office, Google Apps and AutoCAD.

Adobe Suite experience is strongly advised.

Detail-oriented, with the ability to multi-task while working both in a team and independently.

Strong interpersonal skills, with the ability to interact with executive level internal & external clients.

A flexible and adaptable self-starter with strong customer service skills.

Ability to prioritize and complete tasks with little to no supervision.

The pay range for this position at commencement of employment is expected to be between $80,800 and $162,000/year; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

#LI-remote #LI-SB1

Nutanix is an equal opportunity employer.

The Equal Employment Opportunity Policy is to provide fair and equal employment opportunity for all associates and job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability. Nutanix hires and promotes individuals solely on the basis of their qualifications for the job to be filled.

Nutanix believes that associates should be provided with a working environment that enables each associate to be productive and to work to the best of his or her ability. We do not condone or tolerate an atmosphere of intimidation or harassment based on race, color, religion, national origin, gender, sexual orientation, age, marital status or disability.

We expect and require the cooperation of all associates in maintaining a discrimination and harassment-free atmosphere.

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Company info

Nutanix
Website : http://www.nutanix.com