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Job Details

Manager of Legal Ethics and Business Acceptance

Company name
Hopkins & Carley

3 yrs required

San Jose, CA, United States

Employment Type


Posted on
May 12, 2022


Hopkins & Carley, a well-established law firm with offices in downtown San Jose and in Palo Alto, has an immediate opening for a Manager of Legal Ethics and Business Acceptance in its San Jose office.  This hands-on position will oversee the firm’s new business intake and conflicts of interest, supporting the firm’s compliance with its ethical obligations and mitigating risks in these areas.


  • This newly created role will provide the leadership and oversight to build a comprehensive program focused on clearing routine and more complex conflicts of interest and providing new business acceptance services for the firm
  • Independently review, research and resolve conflicts issues related to firm new business and staff personnel ensuring compliance with ethical standards in all jurisdictions as well as firm policies
  • Analyze conflicts of interest on new business, firm lateral hires, contract attorneys, paralegals and merger candidates
  • Resolve issues that arise in such matters, including drafting of waivers and advising on ethical issues relating to withdrawal and screening
  • Assist in the preparation of responses to firm discovery requests and firm subpoenas
  • Act as a legal advisor to firm lawyers on conflicts of interest issues
  • Perform legal research and prepare legal memoranda in response to requests from firm lawyers, managers, claims counsel and various firm committees
  • Assist management in handling sensitive and confidential issues related to practice management and firm ethics
  • Oversee training on conflicts issues
  • Analyze complex factual situations and spot issues where problems might occur
  • Draft complex waivers, engagement and joint representation letters in final format
  • Negotiate between lawyers in resolving disputes over conflicts and waivers
  • Manage and supervise two New Business and Conflicts team members
  • Contribute to composition of new business intake and conflicts of interest policies and procedures
  • Contribute to the selection and implementation of technology improvements in order to increase efficiency
  • Other related legal work as needed


  • Thorough knowledge of the Rules of Professional Conduct and their application to the practice of law
  • Strong database skills
  • Thorough understanding of a wide range of legal matters, including an understanding of the parties and their respective roles in transactions and litigation, knowledge of litigation procedures such as depositions, subpoenas, role of co-defendants and comparative fault
  • Solid understanding of business organizations and financing concepts
  • Ability to think creatively about solutions to issues raised
  • Excellent organizational skills and meticulous attention to detail
  • Effective and efficient time management, concentrating on the more important priorities and can quickly sense what will help or hinder accomplishing a goal
  • Understands and respects the need for teamwork within the department and firm; works collaboratively with all levels of the organization
  • Understanding of litigation practice and working knowledge of law firm processes
  • Ability to detect procedural problems and determine appropriate relationships
  • Experience with legal research and writing, ability to independently manage and prioritize multiple tasks of varying importance
  • Requires a J.D. and a minimum of 3 years of practice experience
  • Active member of the California bar in good standing
  • Strong working knowledge of relevant topics, legal issues and the rules governing professional responsibility required
  • Strict and complete adherence to maintaining confidential and sensitive information


Hopkins & Carley is an equal opportunity employer.

We offer competitive compensation/benefits and the opportunity to be part of a great team. Please submit your resume and cover letter.

Company info

Hopkins & Carley

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