Legal Secretary

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Legal Secretary
The candidate provides a variety of legal secretarial, technical support, and administrative duties for attorneys in the City Attorney's Office (CAO); performs duties within scope of authority and training, and in compliance with CAO policies; job duties may vary according to work assignment. Types, proofreads reviews, verifies and processes legal documents and correspondence. Collects and analyzes client and case information. Maintains case files, document logs, supporting documentation, and other legal files, and updates databases; identifies discrepancies and deficiencies in logs and documents and requests additional documents and information within scope of authority. Schedules interviews, trials, hearings, meetings, and attorney's calendar items; notifies clients as directed. Assists CAO attorney's preparations for trials and hearings; files legal documents according to court procedures and attorney instructions. Composes and creates letters, memoranda and legal documents from general direction, standard formats, copies, rough drafts, and dictation; prepares and edits confidential and sensitive legal documents and maintains confidentiality. Reviews, sorts and distributes mail; answers phones and accommodates walk-in clients; manages travel arrangements; coordinates and monitors assigned projects. Assists with preparation and processing of City Council agenda items, notices, and contracts; tracks action items through to implementation. Supports the relationship between the City of Waco and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information. Performs other related and assigned duties as required. High School Diploma or GED equivalent and 2+ years of secretarial experience, preferably in a legal office is required.

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