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Job Details

Lead Accounts Payable Processor

Company name
ABM Industries Inc.

Location
Sugar Land, TX, United States

Employment Type
Full-Time

Industry
Accounting

Posted on
Jun 08, 2021

Valid Through
Sep 21, 2021

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Profile

Summary/Objective

The Accounts Payable Transactional Supervisor is primarily responsible for supporting the PTP ESC Team and field Operations. This role will work closely with the AP& ESC staff to streamline processes and improve policies and procedures. Collaborating and Maintaining internal/external relationships and ensuring high level of customer satisfaction in regard to AP Transactional Processing

Responsibilities:

Assist PTP leadership by leading department projects

Review Daily Open AP for all Industry groups and ensure all wrong invoice entries are rectified in a timely manner

Document and train AP team on new processes

Assist PTP leadership to identify areas of improvement

Manage all new vendor set-up requests and supplier onboarding

Ensure all AP Processors have accurate coding and approvals to process invoices in a timely manner

Subject Matter expert in the Full cycle AP Processing for All industry groups within ABM/GCA

Work with the tax department on any exemption certificates and ensure invoices are processed with the right tax rates

Maintain weekly meetings with AP Processors and ensure Service Level Agreements are being met in a timely manner and escalating any lag to the PTP Manager

Oversight of processing union dues, garnishments, levies and all vendor invoices

Monitor AP inboxes (physical and electronic) daily

Ability to multitask and have oversight of minimum of 500 invoices per day

Respond to all vendor and field inquiries timely

Process invoices into ABM PTP systems (JDE, Oracle Fusion)

Ensure appropriate manager’s approval is obtained for all non-Purchase order invoices

Follow up on invoices pending approval from operations

Oversight of the Buy smart and Coupa AP Process

Leading Transaction processing testing on PTP Technology projects

Monthly reviews of any outstanding invoices with Industry group accounting Staff

Reconcile vendor statements for assigned Industry Groups and work with vendors on missing invoices

Ensure Outstanding customer service is provided by all staff

Work Collaboratively as a member of the Procure to Pay management team with Suppliers, Procurement and the different Industry Groups

Reconcile payments made in-house and/or with 3rd party vendor

Assist with payable aging reports and reconcile to GL control account

Support timely month end close AP related activities

Assist with preparation of 1099s, escheatment, audit schedules

Document and update all processes related to AP transactional tasks

Projects and other duties as assigned

Minimum Requirements

7 years’ experience in Accounts Payable within a Shared services environment

Experience with ERP systems (JDE,SAP,Oracle Fusion)

Experience with invoice and payment automation

Experience processing 1099’s and escheatment

Experience in Microsoft Office (Excel, Word, Outlook)

Able to meet project deadlines in a timely manner

Exceptional technical, organization, written and verbal communication skills

Capable of analyzing accounting information while maintaining a strong attention to detail

Ability to effectively prioritize and execute tasks in a high-pressure environment

Location

Sugar Land, TX 77478 US (Primary)

ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation)

California Consumers Notice http://www.abm.com/californiaprivacy

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v16.3.0.2

Last sync: 2021-06-08 17:40:03

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ABM (NYSE: ABM)

is a leading provider of facility solutions. ABM’s comprehensive capabilities include janitorial, electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes – from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports. ABM Industries Incorporated, which operates through its subsidiaries, was founded in 1909. For more information, www.abm.com

ABM is an EOE (Minority / Female / Veteran / Disability / Gender Identity / Sexual Orientation) and is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 855-350-0226. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

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ABM Industries Inc.
Website : http://www.abm.com

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