Billing Coordinator

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Billing Coordinator
The candidate will be responsible for ordering and processing all aspects of the firm's invoicing and billing processes, including but not limited to setting up matters, coordinating client budgets, and maintaining timekeepers and rates. Utilize the firm billing software programs, e-billing, and billing portals to perform duties and responsibilities including e-billing setup and management of clients, matters, timekeepers, and rates. Understand client billing guidelines and requirements;
Edits of Pre-Bills. (Check entries for spelling, grammar, proper abbreviation use, padding time, if billable, and timekeeper change.). Pro-actively review and monitor billing transactions and activities to ensure accuracy, completeness, timeliness, and conformance to company policies; ability to handle a high volume of bills per month and initiate all invoices timely in accordance with client agreements and various internal deadlines; proactively monitor potential errors that may result in the rejection of e-bills. Research and resolve billing issues. Identify and address potential issues relating to volume, workflow, and process improvement of the e-billing functions;
Perform and serve in a cross-functional capacity across all billing department functions; and support and drive the firm's goals and values in all aspects of the role.
Competencies, Knowledge, Skills, and Abilities. Should be highly organized, detail-oriented, problem solver/analytical, flexible, and self-motivated; demonstrates expertise and management of all facets of electronic billing; strong verbal, written communication, and customer service skills are required; 2 years of direct law firm billing experience, preference shall be given to candidates working with cloud-based billing systems and a variety of e-billing systems; knowledge and ability to understand billing systems functionality/capabilities and billing models; proficient in Excel at an intermediate or higher level; ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships with both attorneys, staff, vendors, and clients; and Observes confidentiality of client and firm matters. Must have a reliable source of transportation.

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