Client Billing Coordinator

Profile

Client Billing Coordinator

The candidate will communicate and resolve WIP balances and support Accounts Receivable with resolution for their respective client matters. Prepare, review, and distribute monthly pre-bills to appropriate billing attorneys. Obtain billing exemptions when appropriate. Ensure proper policies, processes, and procedures are followed throughout the billing process for applicable attorneys. Create bills; drafts and finals efficiently and accurately per client guidelines and billing department expectations. Prepare and/or assist in preparation of client bills; process, proof, and release manual bills in accounting system or download and prepare electronic billing using client approved software. Timely solution of any e-billing errors for proper submissions according to the client's guidelines. Validate set-up, maintenance and resolving electronic billing errors. Process write-downs, retainer applications, premium allocations and transfers of time and/or disbursements after required approval has been obtained. Attorney, legal assistant, and client inquiries. Research and reconcile discrepancies. Handle attorney, legal assistant, and client inquiries. Provide monthly billing reports as required. Prepare, per client requirements and/or attorney request, prepare billing accruals for budget analysis. Work with Conflicts Department to update client/matter files. Work with the Client Pricing Department to resolve billing rates issues, special billing agreements, disbursement requirements, markup/discounts, etc.. Create and/or revise billing formats to accommodate client and/or attorney needs. Shred pre-bills; adhere to retention policy. Review client accounts receivable, aged work in progress and unapplied cash to minimize cash cycle, improve cash flow, and meet revenue goals. Review write-downs and work proactively with attorneys, management, and billing committee to resolve problems arising from this review. When appropriate, contact clients to resolve billing issues that hinder payment of outstanding A/R. Verify accuracy and completeness of data and ensure distribution of data to appropriate individuals. Assignment of special projects. Serve as back-up for other members of the billing team. Ensure compliance with billing and collection policies. Assist with gathering and matching supporting documentation for client expenses as needed. Analyze trends to suggest process improvements in a professional manner. Prepare special client requests such as diversity surveys, etc.. High School diploma or GED equivalent with 5+ years accounting/finance experience is required. Bachelor’s degree is required with 2+ years accounting/finance experience. Experience with firm software, especially strong MS Excel and MS Word experience required, Knowledge of Aderant, E-Billing-Hub and/or IntappTime is a plus. Knowledge and understanding of a broad range of accounting policies and procedures and use of accounting software systems is required.

Company info

Winston & Strawn LLP
275 Middlefield Road Suite 205
Menlo Park
California
United States 94025
Website : https://www.winston.com