Office Services Clerk

Profile

Office Services Clerk

The candidate will work Under the general direction of the Facilities Supervisor and Office Manager shall be responsible for providing clerical support and office maintenance tasks for attorneys and administrative staff. Provides clerical support including but not limited to photocopying services, sending and distributing faxes, sorting and distributing incoming mail, delivering outgoing mail as necessary to post office and to express courier service locations, providing local messenger services as needed, operating binding machine, operating postage machine including ordering postage and keeping log of postage usage, daily pick up and shredding of documents. Travels to local outside vendors (i.e. FedEx, UPS, Staples, etc.) when necessary to obtain materials and supplies or complete projects appropriately. Orders and receives office and kitchen supplies with approval from Facilities Supervisor or Office Manager. Maintains all supplies in an orderly fashion and inventories stock periodically to maintain adequate level of supplies. Verifies packing slips for receipt and delivery forwarding receipts to the Facilities Supervisor. Maintains supplies in meeting rooms, visitor offices, visitor center and library. Coordinates with reception to arrange for the set-up of meeting room furniture/room configuration prior to in-office meetings. Provides beverages and orders breakfast or lunch for meetings, as requested. Acts as key operator for general maintenance of copy room equipment including copier, fax, postage, binding and shredding machines. Places service calls when necessary and orders supplies for equipment when approved by Facilities Supervisor. Coordinate with office management on firm entertainment (may take place after hours) and provide support in office rearrangements, set up and clean up. Maintain server and satellite coffee area including stocking of supplies, organizing inventory, etc. with office moves and transfers. Picks up files and returns to appropriate storage location within NY office and when necessary as advised by the Records department, packs and sends files to other offices. Replaces printer toner cartridges when needed. Maintains premises making minor repairs when necessary, e.g., cabinet jams, desk or chair repairs, etc, Establishes working relationships with outside vendors and service providers.

Company info

Withers
430 Park Avenue 10th Floor
New York
New York
United States 10022
Website : http://www.withersworldwide.com/