Executive Assistant

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Executive Assistant
The candidate provides practice support to a group of lawyers, while maintaining proactive contact with attorneys, administrative staff, clients, and vendors. Observes confidentiality of client and firm matters. Assists with overflow work, maintain an excellent rapport with service departments and follow procedures and guidelines. Delivers further value as an integrator/facilitator of work streams and as a communicator who links the leadership team, clients and broader organization. Supports a group of lawyers. Prioritizes and organizes tasks, streamlines operations to the appropriate personnel, acts in a proactive manner. Works as a team player with other EAs, coordinates with service departments, follows procedures to deliver high quality outcomes. Works with service groups such as travel management and expenses, event management. Supports the client billing process. Understands nature of legal work and how it relates to specific clients. Handles highly specialized tasks in areas such as litigation, real estate and intellectual property. Communicates directly with external clients and plays an integral role in client relationship management. Manages internal communication throughout practice team. Attends meetings and takes notes as required. Phone management, including coverage to ensure incoming calls are answered and caller needs are attended to. Manage problem resolution process – workflow, technical issues, etc.. Email screening and prioritization, meeting planning and preparation. High School Diploma or its equivalent experience is required. College degree or equivalent experience is preferred. Should have 3+ years of recent experience as an executive assistant in the legal industry. Some litigation experience is preferred.

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