Business Intake amp Conflicts bic Specialist

Profile

Business Intake & Conflicts (BIC) Specialist

The candidate function is essential to the Firm’s (1) compliance with (a) ethical obligations prevailing in jurisdictions in which the Firm maintains offices and in which it practices and (b) the Firm’s Risk Management policies and procedures, (2) avoidance of malpractice claims and ethical violations, and (3) ability to onboard new business, in the form of new clients and new matters for existing clients, new timekeepers and new employees in a timely fashion. Working closely with the Director of Business Intake and Conflicts (BIC), the Directors and Managers of the New Business, Lateral, and Operations teams as well as the Conflicts Staff Attorneys, the BIC Specialist will be responsible for participation and research related to department initiatives. This includes, assisting with case law research, policy and procedure drafting and editing cycles, lateral candidate submission coordination and operations function. Serve as a flexible resource, cross-trained throughout the department to assist in areas of need. Review incoming firm wide attorney, paralegal and staff conflict check submission forms. Create lateral folders. Update lateral spreadsheets. Communicate with recruiting/HR, attorneys and other department members regarding lateral Intake. Help maintain cross-reference database. Run conflict reports as needed. Run and clear contract attorneys as needed. Monitor the BIC inbox and respond to secretary and attorney inquiries regarding the status and state of their requests. Communicate with secretaries, attorneys and other department members regarding new business. Run conflict reports as needed. Process and quality control assigned intake review queue’s ensuring accurate and complete information for upload. Assist with the review and filing of waiver and engagement letters. Complete final party linking, as assigned. Provide training to all BIC new hires on various systems and tasks as necessary. Lead and manage BIC system and information clean-up projects, providing direction and guidance to temporary resources to carry out and complete respective projects. Understand the American Bar Association (ABA) Model Rules of Professional Conduct as adopted in each state in which the Firm maintains an office, and jurisdictional differences in all states, countries and practice areas in which the Firm conducts business. Conduct research projects as assigned relating to conflicts of interest, operations and project issues. Conduct research projects on corporate affiliations and corporate relatedness. Assist with ethical screen database clean up. Exercise care in the course of work to prevent injuries to oneself and co-workers. All other duties as assigned or required. should have 2+ years working in a law firm environment in a related capacity. Should preferably have Paralegal certificate; College degree.

Additional Information

Ref Req 1919

Company info

Cooley LLP
1299 Pennsylvania Avenue NW Suite 700
Washington
District of Columbia
United States 20004
Phone : 202-842-7800
Fax : 202-842-7899
Website : https://www.cooley.com/