Faculty Legal Assistant

Profile

Faculty Legal Assistant

The candidate will provide legal administrative support to members of the faculty of Law School by managing the workload and prioritizing the needs for an assigned group of professors. Manage the workload and prioritize the needs of an assigned group of professors and work independently with them to ensure that the workflow of each professor is on schedule. Maintain in-depth knowledge of computers, word processing, spreadsheets, accounting, database software programs, Westlaw/Lexis Nexis, seating and photo chart software, and printer functions so as to perform highly sophisticated tasks and make maximum use of the computer systems available. Input information on a computer accurately and with maximum efficiency: correspondence, legal documents, course assignments, articles, manuscripts, examinations and highly confidential material for assigned professors. Create and maintain course web pages each semester for classes taught by assigned faculty using the most recent web publishing tool provided by the Law School. Stay current with Law School web publishing software. Provide assistance, in cooperation with the Graphics Department, to reproduce and distribute materials for assigned professors. Assist professors on various committees and other meetings to coordinate room reservations, arrange catering and prepare materials. Provide assistance to faculty, in cooperation with the Office of the Registrar, to faculty to ensure an effective exam period by carefully following examination guidelines and proofing procedures. Assist faculty members and others as needed in the operation of software programs such as Outlook, Word, Excel, Concur, etc. Assist faculty with travel arrangements and prepare their travel expense report in accordance with travel policy. Reconcile monthly p-card purchases using Concur in accordance with Law School and University policies and procedures. Provide back-up support to other members of Faculty Support whose work load may be temporarily excessive, when directed by supervisor or designee. Serve as a resource for other faculty needs, questions and/or concerns and perform other related duties as assigned or requested. The Law School reserves the right to add or change duties at any time. Should have 3+ years of office experience in administrative support work; one year of experience in the legal assistant field. Specialized knowledge of legal terminology, compilation of legal briefs and legal memoranda preferred. Typically a two-year college degree or equivalent supplemented by course work in office administration skills and related subjects or equivalent life experiences in which these skills, abilities and knowledge have been demonstrated. Course work in word processing and legal assistance is highly desirable.

Additional Information

Requisition Number: 0180458. Send cover letter and resume/CV.

Company info

Loyola Law School
919 South Albany Street
Los Angeles
California
United States 90015
Website : http://www.lls.edu