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Legal Secretary

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Company name
Law Office of Steven Zwick

Location
Mission Viejo, CA

Profile

We are looking for a Legal Secretary to join our team! You will be responsible for enhancing attorney effectiveness by providing information-management support; representing the attorney to clients and others.

Duties:

  • Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
  • Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports.
  • Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.
  • Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
  • Maintains client confidence by keeping client/attorney information confidential.
  • Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
  • Transcribe and proofread legal documents
  • File, organize, scan, copy and fax legal documents
  • Schedule court depositions, hearings and other meetings
  • File documents with the court ahead of deadlines

Skills and Qualifications:

Documentation Skills, Meeting Planning, Telephone Skills, Office Experience - General, PC Proficiency, Verbal Communication, Internal Communications, Dependability, Professionalism, Client Relationships

NOTE: Salary commensurate with experience.

Company info

Law Office of Steven Zwick

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