Office Manager

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Office Manager
The candidate will organize and facilitate office operations including but not limited to reception, copy services, and litigation clerk duties. Manage office records. Plan and coordinate staff and client social events. Coordinate the ordering of office supplies. Coordinate the preparation of rooms for meetings and events. Coordinate between local office and IT, Accounting, Billing and HR departments. Oversee facilities maintenance and general appearance and upkeep. Evaluate the secretarial, copy and litigation clerk workloads; make recommendations to HR Manager if changes/adjustments are necessary due to increased or decreased work volume. Implement workload changes/adjustments. Assist in finding staff to help when extra support is needed. Handle support staff performance issues with the guidance of the HR. This position will also be involved with the voluntary and involuntary termination process. Interview and assist in the hiring of support staff. Coordinate training and orientation for new support staff. Coordinate with firm trainer training for existing support staff. Track secretary and attorney schedules to make sure there is ample coverage and adherence to the schedules in the office. Monitor overtime in the office and make sure all overtime is pre-approved. Coordinate and participate in the annual review process for support staff. Conduct periodic staff meetings as needed. Other administrative duties as assigned. Bachelor’s Degree is preferred, or equivalent combination of education, training and experience. Should have 5-10 years of operations and facilities management preferred in the legal industry.

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