Job Details

Assistant Director of Procurement

Company name
Alexandria City Public Schools

Location
Alexandria, VA, United States

Employment Type
Full-Time

Industry
Procurement, Construction, Education, Administrative, Business Development, Contract Management

Posted on
Nov 08,2019

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Profile

Description:

The Assistant Director serves as an integral part of the Procurement Team, assisting in supporting and overseeing the Department, including the management and oversight of Procurement policies, processes and staff. They also share responsibility for the management and support of the Department’s various internal and external stakeholders, customers, contractors and vendors.

This position reports to the Director II – Procurement and General Services.

Qualifications:

  • Education: Bachelor’s degree required. Master’s Degree preferred.
  • Certifications & Licenses: Virginia Contracting Officer (VCO) desirable, or Virginia Contracting Associate (VCA), or the ability to obtain one within two years of hire required. Other Procurement certifications may be considered. A Valid Virginia Driver's license is also required.
  • Experience: Business, procurement, acquisition, or contracting background (e.g. public buyer, contract administrator, or procurement lead) preferred. Previous experience working with K-12 or local government (buyer or seller’s side) required. Experience managing people, multiple workloads (completing procurement activities as well as overseeing the work of others), and the ability to prioritize is a must.
  • Key Competencies:
    • Strong knowledge of Virginia Public Procurement Act (VPPA) regulations and federal laws.
    • Strong strategic thinking and problem solving skills
    • Exceptional internal and external customer service skills.
    • Strong written, oral and individual or group presentation skills.
    • Proficient with MS Office products and MS Word redlining features.
    • Construction contract (GC, Design/Build, CMR) and/or Capital Improvement Project experience highly desirable
    • Proficiency in Procurement ERP systems, or the ability to learn, highly desirable
    • Proficiency in the MUNIS Financial System desirable, but not required

Essential Functions:

  • Manage all aspects of the Purchasing process, including construction, professional services, term contracts and service agreements
  • Ownership of the procurement (RFP/Bid) process from pre-acquisition strategy through contract award
  • Award, administer and manage contracts in accordance with the VPPA, School Board Policy, and ACPS' Procurement Manual
  • Oversee and manage the workload and procurement functions of the Buyers and Contracts Specialist, while being responsible for the execution and management of your individual workload
  • Oversee the procurement of Professional and Construction Services and more complex procurements, as assigned
  • Confer with departments to determine purchasing needs. Support vendor qualifications, cost price analysis, and contract negotiations
  • Develop and maintain the Procurement Department’s terms and conditions and templates
  • Attend and manage Pre-Bid and Pre-Proposal Conferences
  • Assist the Director with monitoring the budget; participate in the development of the department budget
  • Attend closed session School Board sessions, when needed, to discuss matters of contracts
  • Assist in the selection, training, and evaluation of Procurement staff
  • Assist and train Procurement staff and ACPS decentralized users on procurement policies and procedures

Clearances:

  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Company info

Alexandria City Public Schools

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