Contracts Administrator

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Contracts Administrator
The candidate will exercise good judgment, have strong verbal and written communication, be organized, and manage multiple competing priorities without sacrificing the quality of work. Receive review requests, analyze requirements and determine required action, coordinate with CLO and outside counsel (foreign and domestic) as necessary, and draft comments or redlines. Create contracts utilizing existing templates, combine them with appropriate exhibits, and finalize and coordinate for execution. Serve as a resource to varying levels of staff by advising on processes and procedures. Manage all Legal templates (AIA and proprietary) on SharePoint. Collaborate with sector Principals and the Marketing department to review legal language and appropriately respond to information requests in RFQs and RFPs. Administer Consultant Master Services Agreement Program by encouraging consultants to join, retrieve requests, confirm insurance requirements are met, prepare agreements and coordinate for execution, and update listing on SharePoint. Obtain current copies of consultant insurance certificates, file, and update consultant’s record in Vision. Obtain from **MEMBERS ONLY**SIGN UP NOW***.’s insurance brokers certificates of insurance which comply with contractual requirements and forward to clients. Also, coordinate with brokers on an annual basis for auto-renewed certificates to be distributed to clients. Coordinate background checks and screening processes when contractually required by a client. Serve as AdobeSign administrator, setting up new users, training staff, and working with IT to resolve backend issues. Coordinate staff requests for the personal use of the firm’s intellectual property. Serve as backup to Senior Paralegal when necessary to provide corporation information to others within the firm. Assist firm with special initiatives and projects which may at times be confidential in nature. Should have previous advanced contract experience in an A/E or legal firm; experience providing quality service; building relationships with internal and external clients; experience supporting senior leadership advanced knowledge of full MS Office Suite; advanced knowledge of AdobeSign or comparable electronic signature applications; experience with AIA Contract Documents; knowledge of basic accounting principles; strong time-management skills; ability to use discretion and maintain confidentiality; ability to complete tasks without detailed instructions.

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