Executive Assistant- Office Of General Counsel

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Executive Assistant- Office of General Counsel
Duties: Under general supervision, provides support and assistance to the Executive of the Department to ensure the effective use of time and productive interactions with staff. Will handle a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles. Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others. Schedules and coordinates meetings, prepares meeting agenda, attends committee meetings, and takes minutes and transcribes minutes. Handles confidential information and communications. Full comprehension of company’s operation and procedures. Uses discretion, judgment and knowledge of organization to facilitate the executive’s activities. Coordinates confidential investigations with various departments and external agencies. Screens telephone calls and routes callers to the appropriate party. Reviews their own emails throughout the day while responding to all senders requests within a timely and professional manor. Manages the Executive’s calendar working closely with them to setup, modify or reschedule various meetings with both internal and external stakeholders as needed. Organizes special events and meetings while utilizing appropriate departments, services and processes within **MEMBERS ONLY**SIGN UP NOW***.. Verifies that all audio visual requirements, food arrangements, seating and setup are appropriate and completed prior to the start of every meeting or event. Schedules recurring meeting series, prepares agendas, communicates with and invites all guest presenters, attends meetings, prepares and distributes necessary documents and handouts, ensures audio/visual requirements, seating and setup are appropriate and completed prior to the start of every meeting. Takes meeting minutes. Drafts communications, for internal and external audiences. Sends to appropriate recipients once approved. Manages and prioritizes additional small projects and/or phases of larger projects at the directions of the Executive. Process all travel related paperwork promptly and accurately and coordinate travel arrangements as needed. Assists in budget management and expenditure control. Manages purchase card expenses and corresponding receipts. Maintains records of attorney licenses, CLE credits and memberships. Renews timely.

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