Accounts Payable Specialist

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Accounts Payable Specialist

DUTIES: Monitor and resolve issues within the automated invoice workflow process. Ensure all invoices and related support are scanned and uploaded into the system. Input invoices manually when the automated system cannot be used. Monitor exceptions in the invoice processing workflow and resolve with the appropriate party(ies). Research and resolve invoices that error out in the automated system (i.e., duplicates, invoices for new vendors, not an actual invoice, etc.). Prepare and complete the upload/transfer process from the invoice processing system to the firm’s billing system. Set up and maintain vendors in accordance with firm guidelines. Establish and maintain positive and productive vendor relations. Assist with the preparation of 1099s at year-end. Process checks, wire, ACH, or other payment requests, such as rush and remote print requests. Perform or assist in the upload of certain vendor electronic files directly into Elite. Research, resolve, and respond to payment issues, inquiries, or other requests. Address help desk/customer service related inquires with internal customer request. Cooperate with local offices to address invoices on hold. Engage with the accounts payable team and other departments to ensure proper and efficient recording of expenses. Continually evaluate opportunities to improve efficiency and effectiveness when processing invoices. Assist with audit schedules, pulling requested backup, and auditors’ inquiries. Maintain accounts payable policies and adhere to other established internal controls within the payables process. Research appropriate accounting treatment, when appropriate and as specified in company guidelines, to ensure business partners and other offices follow correct guidelines.

Company info

K & L Gates LLP
210 Sixth Avenue
Pittsburgh
Pennsylvania
United States 15222-2613
Website : http://www.klgates.com