Legal Secretary - Employment Law

Profile

Legal Secretary - Employment Law

Responsibilities: Performance of complex secretarial, administrative and substantive legal duties. Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible. Identify most efficient and effective manner to complete tasks. Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications. Prepare and coordinate e-filings, as well as filings in state courts if needed. Handle incoming and outgoing mail, faxes and scan documents. Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite and paper file. Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements. Maintain Outlook contacts for each attorney as appropriate. Maintain a master list for each file and update the list as new files or matters are opened. Maintain a master physical file location list. Maintain updated correspondence and pleadings files. Handle personally or oversee a records clerk as to filing, indexing, and creating sub-files. (this should be electronic for most part). Open files, close files and assist with conflicts checks. Provide support to the attorneys with timesheets and regular billing matters. Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable. Maintain a good working rapport with clients which requires discretion and judgment. Regular and predictable attendance is an essential.

Company info

Phelps Dunbar LLP
365 Canal Street Suite 2000
New Orleans
Louisiana
United States 70130-6534
Website : http://www.phelpsdunbar.com